Executive Assistant to the Chief Technology Officer
Executive Assistant to the Chief Technology Officer
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Salary Not Disclosed
1 Vacancy
Job Description
The Operations & Technology division of NBCUniversal is looking for a highenergy resultsdriven and detailoriented Executive Assistant to provide administrative support to the Chief Technology Officer (CTO). You will play a critical role in supporting the CTO in various administrative and operational tasks. This position requires exceptional organizational skills a proactive mindset and the ability to shift priorities as needed and manage several work streams at a time.
The ideal candidate for this position has exemplary planning and time management skills excellent communication skills and the ability to operate in a resourceful and selfdirected manner. This individual is expected to bring a CSuitelevel of experience and engagement to this role. They will work across the Operations & Technology organization as well as across NBCU/Comcast on behalf of the CTO.
- Hybrid: This position has been designated as hybrid generally contributing to the Englewood Cliffs campus in New Jersey a minimum of four days per week.
- Role will also require the ability to travel regularly to 30 Rockefeller Plaza in New York.
Responsibilities:
- Serve as a liaison between the CTO and other departments team members clients stakeholders and outside vendors.
- Draft and edit internal and external communications ensuring clarity and professionalism.
- Proactively manage and maintain the CTOs calendar including scheduling internal and external meetings coordinating travel and organizing small and largescale meeting logistics.
- Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly
- Arrange domestic and international travel accommodations work visas and associated documents including comprehensive and detailed multicity travel itineraries when applicable
- Demonstrate flexibility poise patience and persistence in routinely adjusting priorities and rescheduling meetings
- Process expense reports in accordance with established policy guidelines; reconcile Pcard transactions and route invoices for approval
- Facilitate complex meetings and large team events: setup execution and followup including room scheduling AV support preparation and collection of agendas and materials notetaking and coordinating followup items and actions
- Coordinate internal group communications using newsletters intranet postings and messaging tools
- Create and edit presentations agendas spreadsheets and reports
- Manage and organize executive files physical and electronic as required
- Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required
Qualifications :
Lets Talk About You
- Trustworthy You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion
- Systems savvy Youre proficient with the Microsoft Office 365 suite of tools; collaboration tools like Microsoft Teams and Slack; and youre capable of operating NBCUniversal proprietary systems for travel expense reporting and expense approvals
- Agile Extremely flexible and able to shift priorities as needed and manage several work streams at a time
- Conscientious You possess excellent attention to detail thrive through organization and are comfortable partnering with others to track and meet deadlines
- Resourceful Youre comfortable navigating a complex environment to obtain information and seek buyin
- Problem Solver You adapt easily to changing priorities thrive in solving problems and drive to results.
What You Must Have:
- 5 years of relevant experience maintaining a senior executives phone calendar work and travel schedules
- 10 years of demonstrated career Executive Assistance experience.
- Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
- Exemplary interpersonal skills including a professional inperson and virtual presence
This position is eligible for company sponsored benefits including medical dental and vision insurance 401(k) paid leave tuition reimbursement and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $90000 $120000
Additional Information :
As part of our selection process external candidates may be required to attend an inperson interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversals policy is to provide equal employment opportunities to all applicants and employees without regard to race color religion creed gender gender identity or expression age national origin or ancestry citizenship disability sexual orientation marital status pregnancy veteran status membership in the uniformed services genetic information or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability you have the right to request a reasonable accommodation. You can submit your request to .
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
