Administrative Assistant with Bookkeeping Experience

This is a remote position.

Role Name: Administrative Assistant with Bookkeeping Experience

Schedule:

• Parttime Monday to Friday 9 AM to 2 PM
  

Client Timezone: Perth Australia

Client Overview

Join a dynamic growing projectbased company that s revolutionizing the way businesses manage their operations. Our client is at the forefront of innovative project management combining cuttingedge scheduling systems with meticulous financial oversight. As they enter an exciting growth phase they re looking for talented individuals to help streamline their processes and contribute to their continued success. This is your chance to be part of a forwardthinking team that values efficiency accuracy and client satisfaction above all else.

Job Description

We re seeking a detailoriented Administrative Assistant with bookkeeping experience to become an integral part of our client s operations team. In this role you ll be the backbone of the company managing crucial administrative tasks and supporting financial processes that keep the business running smoothly. You ll have the opportunity to work with stateoftheart project management and scheduling systems connecting financial data to specific jobs and ensuring impeccable recordkeeping. This position offers a unique blend of administrative and financial responsibilities allowing you to showcase your versatility and grow your skills in a fastpaced projectdriven environment. If you re looking for a role where your attention to detail and organizational skills can make a real impact this is the perfect opportunity for you.

Responsibilities

• Manage and organize multiple inboxes with precision responding to client inquiries promptly and professionally
  
• Perform data entry tasks with a keen eye for accuracy inputting client information and other critical data into company systems
  
• Assist with essential bookkeeping duties including reconciling transactions and managing receipts
  
• Collaborate closely with the existing bookkeeper to maintain accurate and uptodate financial records
  
• Master the company s advanced scheduling system to efficiently link transactions invoices and supplier accounts to specific projects
  
• Ensure meticulous recording and reporting of financial data contributing to the company s overall financial health
  
• Take charge of employee data management keeping records current and conducting regular audits
  
• Handle a variety of general administrative tasks adapting to the evolving needs of a growing business
  
• Participate in internal team meetings via Zoom contributing to discussions and staying aligned with company goals
  

Requirements

• Proven experience in administrative roles with a strong background in bookkeeping
  
• Exceptional data entry skills and a track record of maintaining data integrity
  
• Outstanding organizational abilities and a meticulous attention to detail
  
• Excellent written communication skills in English capable of professional client interactions
  
• Demonstrated ability to work independently and manage time effectively in a remote setting
  
• Familiarity with project scheduling systems and a solid understanding of basic accounting principles
  
• Proficiency in Microsoft Office suite with advanced Excel skills
  
• Strong commitment to maintaining confidentiality and handling sensitive information with discretion
  
• Ability to adapt to new technologies and learn companyspecific software quickly
  
• Comfortable working in a remote environment while maintaining high productivity
  
• Available to work during Perth Australia business hours
  
• Enthusiasm for continuous learning and potential role expansion based on performance