Executive Assistant Office Admin - Fixed Term Contract Role - 1 Year
Executive Assistant Office Admin - Fixed Term Contract Role - 1 Year
Posted on :
04-01-2025
Employer Active
1 Vacancy
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Job Description
The ideal candidate will work closely with 2 senior members of the WNS management team and as a team with the Office Manager and other EAs.
Key responsibilities
- Supporting the senior managers in all business matters as required
- Handling and responding to all correspondence including phone calls emails and letters
- Scheduling appointments and organising diary entries
- Setting reminders for meetings appointments and other important tasks
- Making travel and hotel arrangements through the WNS Travel Desk
- Planning conferences workshops seminars and other events
- Taking notes at meetings preparing the minutes and subsequently distributing to all participants
- Liaising with other members of staff and external parties such as clients and press
- Preparing expense reports and maintaining a filing system
General Office Duties at the City Office
- Working as a team with the Office Manager and other EAs
- Setting up processing and maintaining related systems procedures files/spreadsheets as appropriate
- Play a key administrative role in the planning catering coordination organisation and logistics for internal/client meetings.
- Participate in the planning and arranging of conference calls.
- Filing of office/client / supplier contracts and ANO documentation
- Answering office telephone
- Management of incoming and outgoing post
- Supporting and helping other administration and office functions e.g. covering the reception desk during holidays/lunch breaks
- Supporting visiting staff from other WNS locations as and when required
- Order stationery and other supplies through procurement
- Fire drills and other health and safety requirements within the city office
- Upkeep and maintenance of the city office.
Qualifications :
- Bachelors degree or equivalent experience
- Proficient in Microsoft Office suite
- Experience in a similar EA / PA role
- Experience working in an international context
- Experience in the BPM/BPO/IT sector a plus
- Discreet (able to handle confidentiality) & Strong emotional intelligence.
Additional Information :
Please note this is a Fixed Term Contract Role in London Office.
Working Monday to Friday 9 AM to 5 PM
5 Days Work from Office. Work from Home is not Available for this Role.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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