Procurement Associate

The Operational Procurement Professional is part of the Vendor Management Operations Team which is located in Avaloqs centralized Vendor Management Team. The Vendor Management Team ensures that the goods Avaloq needs are available and that the services to be procured are negotiated at the best possible conditions. Smoothly functioning purchasing is an important basis for the successful realization of our projects and the best possible satisfaction of our customers. The Vendor Management Operations Team consists of various specialists with responsibilities in the areas of contracting procuretopay and system/tool administration.

In this role you will work closely with contract managers vendor management category leads and global stakeholders (including project managers and PMOs) to ensure PO Documents and onboarding and offboarding of external employees are in line with our recent processes and policies. A core result of this position is to guarantee a smooth handling of Avaloqs entire operational purchasing process being part of various projects and important assistance with internal and external procurement audits.

Your key tasks:

• Execute purchase orders in accordance with our purchase requisitions (reviewing and analysing). Support finance and business colleagues in both the good receipts and invoice approval process and oversee the onboarding extension and offboarding of externals employees.
• Vendor Master Creation
• Make sure to adhere to our Group Procurement Policies processes and guidelines. (including approval of purchase requisitions and/ or purchase orders)
• Plan execute and finalize procurement projects according to deadlines and within budget. Acquiring resources and coordinating the efforts of team members and internal departments to deliver according to plan.
• Offer buying support if needed: Supports business end users with Item Requests and Onboarding Process. Trains and educates internal stakeholders on existing processes and familiarizes them with those. Provide inputs to improve the procurement to pay process.
• Support other team members in their daily procurement tasks.

Qualifications :

• 02 years of experience in requisitioning and processing purchase orders (open for fresh graduates)
• Strong attention to details
• Ability to handle multiple requests at a time
• SAP knowledge is an advantage but not preferred
• Resilient during peaks
• Good communication skills in English (oral and written)
• Candidate must be willing to be placed on Midshift schedule (European time zone) and amenable to work onsite twice a week in our office in Makati

Additional Information :

We realize that managing work life balance is a challenge we all face in our daily lives and in order to support with this we are pleased to offer hybrid and flexible working for most of our Avaloqers to maintain work life balance and still continue our fantastic Avaloq culture in our global offices. 

In Avaloq we are proud to embrace diversity and understand the success of our business is built on the power of different opinions we are whole heartedly committed to fostering an equal opportunity environment and inclusive culture where you can be your true authentic self. 

We hire compensate and promote regardless of origin age gender identity sexual orientation or any other fantastic traits that make us all unique we have done our best to write this advert in an inclusive and neutral way. 

Please be aware that we will not accept speculative CV submissions for any of our roles from recruitment agencies and any unsolicited candidate submissions will be exempt from any payment expectations.  

#LIHybrid

Remote Work :

No

Employment Type :

Fulltime