ASSOCIATE DIRECTOR OF PAYROLL TIMEKEEPING BENEFITS

The New York City Campaign Finance Board manages New York Citys small donor democracy program and educates and engages voters via NYC Votes. The CFB has enjoyed a tremendous arc of progress over its 30year history and our updated flagship small donor democracy program is the centerpiece of this progress.

We eliminate barriers to participation by providing access to the resources New Yorkers need to vote or run for office and amplify the voices of small donors with New York Citys small donor democracy program.

We are dedicated to making New York Citys local democracy more open transparent and equitable. You would be working with a team that is missiondriven and committed to continuous improvement.

The Office of People Operations delivers HR solutions to the agency as the liaison to external city government oversight for succession planning payroll management and policy implementation. The Deputy Director of Payroll & Timekeeping will report to the Chief People Officer and will be part of a dynamic serviceoriented team responsible for developing and executing human capital strategies and initiatives to support the agency.

The Associate Director of Payroll Timekeeping & Benefits will spearhead CFBs payroll operations and functions including ensuring compensation and data accuracy serve as the departments Security Officer provide assistance and training to staff revise and recommend payroll best practices and policies and supervise the People Operations Generalist.
Responsibilities include but are not limited to:

Payroll Timekeeping & Benefits Operations

Serve as the agencys main point of contact for payroll and timekeeping; handle all aspects of payroll administration (e.g. accurate and timely processing direct deposits employeerequested payroll deductions process and prepare agency biweekly and supplemental agency payroll; troubleshoot discrepancies prepare verifications and other related inquiries) and coordinate with Chief People Officer for review and authorization.
Manage the daily operations and functions of the payroll department ensuring compliance with FISA OPA and DCAS regulations.
Supervise the People Operations Specialist/Timekeeper.
Process collective bargaining agreement increases (longevity differentials service increments and recurring increments etc.) and MPOs for all union original jurisdiction and managerial employees; ensure employee pay rates and additions to gross are current and accurate.
Review and coordinate all personnel actions including new hires or appointments promotions transfers office and payroll title changes data changes and documented leave requests.
In the absence of the Timekeeper facilitate New Employee Orientation.
Oversee the Payroll email inbox and respond to employees payroll inquiries.
Prepare managerial lump sum payments (MLSP) for Comptroller audit.
Process and monitor leave of absence including FMLA PFL PPL LWOP bereavement jury duty and excused absences amongst other leaves; prepare leave memos and letters.
Generate confidential reports from New York City Personnel databases including NYCAPS CHRMS PI and PMS.
Ensure employee beneficiaries and emergency contact information is updated in NYCAPS/ESS.
Assist with benefits enrollment open enrollment and benefitsrelated inquiries.
Perform staff transfers utilizing NYCAPS PMS and CITYTIME as needed.
Perform CityTime entries including approver and schedule changes overtime approvals secondlevel approvals and manual entries.
Additional duties as assigned.

Compliance

Monitor and ensure accuracy of employee leave accruals and usage; ensure leave documentation (sick bereavement etc.) is received and filed.
Monitor agency weekly timesheets for completeness and track time usage and accruals for all employees.
Monitor leave balances and ensure employees adhere to the excess leave policy; notify employees of excess leave balances and convert excess time as necessary.
Review payroll reports such as theand 320 and check to check reports regularly.
Monitor overtime and compensatory usage and balances.
Liaise with FISA OPA DCAS NYCAPS Central and OLR regarding payroll and timekeeping issues; perform routine payroll audits and submit tickets to NYCAPS for corrections if necessary.
Maintain an accurate and secure accounting of employee records with the highest degree of confidentiality.
Promote HR policies programs and initiatives; recommend payroll best practices and policy recommendations to ensure the agency remains compliant with City regulations.
Perform pay audits to determine under/overpayments and take corrective actions as necessary including issuing pay draft overpayment letters enter overpayment deductions and complete stop/reversal payments.
Process Workers Compensation transactions; review and research payroll and personnel information prepare appropriate forms and memos; liaise with the Office of Labor Relations.
Ensure the employee handbook with updated payroll and time and leave policies; facilitate routine training for the agency on payrollrelated topics.
Prepare visuals and training guides and facilitate payrollrelated training for the agency.
Additional duties as assigned.

ESSENTIAL KNOWLEDGE SKILLS ABILITIES & OTHER BEHAVIORS (KSAOs)

Were seeking individuals eager to make an impact even if they dont tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences nontraditional education pathways practical knowhow and a variety of skills and abilities that each candidate brings to the table. If youre ready to learn and grow with us we encourage you to apply and be part of our dynamic team.

Knowledge
Demonstrated knowledge and experience utilizing City HRIS and Payroll platforms including PMS RDMS NYCAPS CHRMS PI PRIZE and Citytime required.
Knowledge of city personnel policies and procedures including collective bargaining negotiations and payroll policies.
Knowledge of people operations (HR) best practices and trends.
Knowledge and experience in implementing and drafting agencywide policies.
Knowledge of local federal and state employment laws.
Knowledgeable in program and project development.

Skills
Advanced proficiency in Microsoft platforms.
Exceptional time management skills with a proven ability to meet deadlines.
Superior interpersonal skills including patience and ability to work well with staff at all levels and functions including demonstrated skill in conflict resolution.
Strong communicator and collaborator who can adapt to a variety of work styles.
Exceptional analytical problemsolving customer service and communication/presentation skills (both verbal and written).
Experience in team building at all levels of an organization; willing and able to build intra and interagency relationships.
Strong work ethic and meticulous attention to detail.
Excellent analytical skills good reasoning abilities and execution of sound judgment.
Experience presenting to Senior Leadership and external stakeholders.
Demonstrated commitment to the principles of equal opportunity diversity inclusion and intersectionality in the workplace.

Abilities
Ability to analyze data and create complex formulas and visualizations.
Demonstrated ability to meet deliverables in a complex and matrixed environment.
Demonstrated ability to apply design and strategic thinking to resolve complex business problems.
Ability to supervise lead and coach a team or individually execute complex projects.
Ability to balance crossfunctional business processes and to work effectively in a matrixed environment.
Ability to maintain a high level of confidentiality.
Demonstrated ability to lead multidisciplinary projects from start to finish working with stakeholders to plan requirements manage project schedules identify risks and communicate clearly with crossfunctional partners.
Ability to effectively interface with all levels of the organization to conduct oneonone meetings and meetings with wider audiences.
Demonstrated management and leadership experience with different stakeholders and broad constituencies.

Other
4 5 years of progressive city payroll experience preferably as a Senior Payroll & Timekeeper or Business Partner.
23 years of supervisory experience.
3 years of experience driving and implementing payroll best practices.
23 years of experience using various types of data sources formats and tools such as spreadsheets databases and dashboards.
Experience in program/project development workforce development and recruitment.
Experience performing data entry and processing high volumes of information and the ability to work on multiple projects concurrently.
Demonstrated commitment to the principles of equal opportunity diversity inclusion and intersectionality in the workplace.

Additional Information

The City of New York provides generous medical benefits (including dental and vision through respective unions or funds) retirement tuition reimbursement and additional ancillary benefits. CFB offers a flexible and hybrid work schedule opportunities for career development learning & development (leadership training coaching) wellness programs and much more!

The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity please contact or (212).

How to Apply

All applicants must apply through NYC Government Jobs Explore Careers City of New York ()

Please search and apply to the job ID number listed above.
Resume and cover letter are required for consideration.
Note that only applicants under consideration will be contacted.

For more information on careers with the NYC Campaign Finance Board visit our website at to access the full listing of job opportunities and to learn more about our agency.

Qualifications :

1. A bachelors degree from an accredited college including or supplemented by at least twelvesemester credits (or the equivalent of twelvesemester credits) in accounting auditing business or public administration computer science economics finance statistics graphic design personnel or human resources administration user experience design or a closely related area of study and one year of satisfactory fulltime experience in accounting auditing (including compliance or investigative auditing) business or public administration business analysis computer science database administration economics finance fiscal or economic management or research statistics graphic design personnel or human resources administration user experience design or a closely related field; or
2. A fouryear high school diploma or its educational equivalent and five years of experience as described in 1 above; or
3. Education and/or experience equivalent to 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime