Administrative Associate

The Department of Sanitation (DSNY) keeps New York City clean safe and healthy by collecting recycling and disposing of waste cleaning streets attacking the scourge of illegal dumping and clearing snow and ice. The Department operates 59 district garages and manages a fleet of more than 2000 rearloading collection trucks 450 mechanical brooms 705 salt spreaders and several dozen bike lane operations machines. Under the Adams Administration the Department is aggressively cleaning more parts of the City than ever before including over 1000 longignored areas spread across every neighborhood. With the highest wintertime uniformed headcount in 20 years DSNY is more equipped than ever to remove snow and ice from the approximately 19000 lanemiles of City streets.

The New York City Department of Sanitation (DSNY) is seeking a Staff Analyst to join Recycling and Sustainability a division of DSNYs Strategic Initiatives bureau. Reporting to the Budget Manager within the Administration unit with varying degrees of latitude for independent initiative judgment and decision making. The successful candidate will perform professional complex and responsible analytical work to support the budget manager in tracking and reconciling four distinct programmatic budgets.

Tasks will include but will not be limited to:

Supports Bureaus annual OTPS budget reconciliations.
Coordinates the procurement needs under supervision such as processing purchase orders requisitions storehouse orders and credit card purchases.
Conducts vendor research and comparative data analysis for procuring goods and/or services.
Analyzes various budget/procurement details and prepares written correspondence and summary reports on the status of the transaction(s) in response to inquiries and to ensure superiors are kept abreast. Makes recommendations for the prioritizing of processing based on time sensitivity.
Reviews and audits all invoices received by the Bureau; applies adjustments liquidated damages and retainage where required; approves authorized changes for payment through DSNY fiscal services.
Maintains Bureau budget and invoicing databases.
Communicates budget anomalies and recommended adjustments to budget manager.
Gathers programmatic data and associated documentation to support quarterly audits.
Support for other Bureau functions as needed. May require occasional evening or weekend work.

Qualifications :

A masters degree from an accredited college in economics finance accounting business or public administration human resources management management science operations research organizational behavior industrial psychology statistics personnel administration labor relations psychology sociology human resources development political science urban studies or a Juris Doctor degree from an accredited law school; or

A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration accounting economic or financial administration or fiscal or economic research; in management or methods analysis operations research organizational research or program evaluation; in personnel or public administration recruitment position classification personnel relations labor relations employee benefits staff development employment program planning/administration labor market research economic planning social services program planning/evaluation or fiscal management; or in a related area.

An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory fulltime professional experience as described in 2 above.

A fouryear high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and six years of satisfactory fulltime professional experience as described in 2 above.

A combination of education and/or experience equivalent to 1 2 3 or 4 above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However all candidates must have a high school diploma.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime