Administrative Assistant

The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the citys housing and diversity and strength in the citys neighborhoods because every New Yorker deserves a safe affordable place to live in a neighborhood they love.

We maintain building and resident safety and health
We create opportunities for New Yorkers through housing affordability
We engage New Yorkers to build and sustain neighborhood strength and diversity.

HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness Mayor Adams comprehensive housing framework. To support this important work the administration has committed $5 billion in new capital funding bringing the 10year planned investment in housing to $22 billion the largest in the citys history. This investment coupled with a commitment to reduce administrative and regulatory barriers is a multipronged strategy to tackle New York Citys complex housing crisis by addressing homelessness and housing instability promoting economic stability and mobility increasing homeownership opportunities improving health and safety and increasing opportunities for equitable growth.


Your Team:

The Office of Asset and Property Management (APM) leads the agencys effort to protect the Citys investment in affordable housing and ensure that properties remain stable and affordable over the longterm. APM actively monitors the performance and regulatory compliance of projects sponsored supervised and owned by the City and connects people to affordable housing opportunities.

The Office of Asset and Property Management (APM) is composed of five divisions which includes the Divisions of Asset Management Property Management & Client Services Housing Supervision Housing Opportunities & Program Services and Coop Readiness & Technical Services.

The Division of Coop Readiness & Technical Services (CRTS) oversees three (3) programs within the Office of Asset and Property Management (APM). The programs are the Tenant Interim Lease (TIL) program which trains and assists tenant associations in cityowned buildings to develop economically selfsufficient lowincome cooperatives; the Technical Services program which provides technical resources to the divisions within APM; and the newly formed Lead Unit which is responsible for assuring leadsafety in cityowned buildings within APM.

Your Impact:

As the Administrative Assistant for the TIL Program you will provide overall administrative and clerical support to the TIL Director.

Your Role:

Under the general direction of the Director of the TIL program your role will be to provide administrative and clerical support in the administration of the TIL program.

Key Responsibilities:

Provide secretarial and clerical support to CRTSs TIL Director.
Manage the scheduling of appointments meetings conferences and prepare letters and memoranda for the Directors signature.
Maintain the TIL employee directory and staff calendar.
Coordinate with staff members to collate information into a central filing system including the collection of internal progam documents and certified mailing receipts.
Prepare biweekly and monthly reports for the Directors review; assist with monitoring and reviewing in house TA checkbooks for Program; keep record of checkbooks signed out assigned staff.
Monitor incoming calls perform callbacks voicemail retreivals monitor the units email general inbox for incoming and outgoing emails process tickler responses for the TIL unit aand assist with managing the incoming mail correspondence for the unit.
Represent the TIL Director at meetings and conferences during his or her absence and take notes.
Perform special projects and other assignments as needed.

Preferred skills:
Proficiency with computers/programs MS Office Outlook Excel and Powerpoint
Type 55WPM; excellent customer service ability
Ability to plan for and keep track of mulitple projects and deadlines
Strong problem solving; critical thinking and verbal/ written communication and interpersonal skills
Detailed oriented effective time management and organizational skills
Excellent customer service demeanor
Strong ability to work independently and in a team environment
Willingness to continue building skills through educational opportunities (Professional Development)

Qualifications :

Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime