Legal Administrative Coordinator

The NYC Financial Information Services AgencyOffice of Payroll Administration (FISAOPA) is seeking a Legal/Administrative Coordinator reporting to the General Counsel. The position encompasses the performance of exceptionally difficult administrative analytical and secretarial work in a confidential environment. Tasks include the typing and editing of highly confidential documents utilizing word processing software the preparation and formatting of lengthy agreements and other legal and nonlegal documents. The successful candidate must be proficient in the use of word processing software e.g. autogenerating and autoupdating tables of contents; performing legal editing utilizing redlining strikeouts globally and for specific text; editing using bolding underlining etc.; must be proficient in document formatting. The successful candidate will be responsible for accurately maintaining correspondence files confidential materials routing and answering mail and phone calls ordering and keeping supplies for the unit. The successful candidate will perform secretarial/administrative duties for legal staff and others reporting to the General Counsel.


Preferred Skills:

It is strongly preferred that the candidate possesses:
Proficiency in Microsoft Word Excel and in other applications in the Microsoft Office Suite of products
Excellent verbal and written communication skills and interpersonal skills
Extensive fulltime progressively responsible clerical/administrative experience requiring independent decision making
Only open to current City employees who are permanent in the title of Administrative Manager or a comparable title

Additional Information:
#O158

To Apply:
Applicants may visit the Jobs NYC website: and apply to Job ID: 691612. While all complete applications will be given consideration only candidates selected for an interview will be contacted.

Hours/Shift:
35 Hours/Day Shift

Work Location:
5 Manhattan West New York NY

Qualifications :

1. A baccalaureate degree from an accredited college and four years of satisfactory fulltime progressively responsible clerical/administrative experience requiring independent decisionmaking concerning program management or planning allocation for resources and the scheduling and assignment of work 18 months of which must have been in an administrative managerial executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory fulltime progressively responsible experience as described in 1 above 18 months of which must have been in an administrative managerial executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A fouryear high school diploma or its educational equivalent and six years of
satisfactory fulltime progressively responsible experience as described in 1
above 18 months of which must have been in an administrative managerial
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to 1 2 or 3 above. However all
candidates must possess the 18 months of administrative managerial executive or supervisory experience as described in 1 2 or 3 above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative managerial executive or supervisory
experience described in 1 2 or 3 above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3
years.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime