Analyst Procurement Operations
Analyst Procurement Operations
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Salary Not Disclosed
1 Vacancy
Job Description
The Mayors Office of Contract Services (MOCS) is a New York City oversight and service agency that manages procurement citywide from planning and release of agency solicitations to payment of vendors. Annually agencies procure billions in products and services from a diverse pool of vendors that represent various industries. MOCS therefore aims to ensure that the procurement process remains fair transparent efficient and costeffective.
MOCS makes it easier to do business through use of endtoend technology tools increases transparency by publication of enriched data and hosting public hearings and strengthens procurement operations by providing direct assistance and resources to all stakeholders. MOCS also partners with agencies and vendors to identify areas for policy reform resulting in ongoing process improvement to reduce administrative burdens and increase the positive impact of services on communities. The MOCS Director serves as the City Chief Procurement Officer.
MOCS team members operate in a collaborative serviceoriented environment where flexibility and ability to achieve results are valued. Analysts perform a range of defined tasks assigned by supervisors. All MOCS analysts are expected to deliver timely and quality work products and services participate in ongoing improvement activities proactively deepen their knowledge of procurement and government operations and will use modern technology software and hardware to complete daily duties. Analysts also collaborate with other team members to implement projects help to maintain and/or analyze operational data and interact with external stakeholders.
The Procurement Operations Division is comprised of task forces that support the Citys mayoral agencies across all industry categories. The Procurement Operations Division is tasked with optimizing the procurement process by onboarding City Agencies and vendors including nonprofits and Minority Womenowned Business Enterprises to the Procurement and Sourcing Solutions Portal (PASSPort) supporting policy initiatives to cultivate a fair responsible and timely procurement process and facilitating sourcing contracting & financial related transactions and customer support.
Compliance & Advisory Services
Review and assess complex and diverse procurement submissions of assigned City agencies including but not limited to presolicitation reviews contract awards and budget configurations; making appropriate recommendations for approval and/or followup actions to the Associate Assistant and Deputy Directors.
Evaluate and assess procurement documents for compliance with the City Charter Procurement Policy Board rules Comptrollers Directives and Mayors Office of Contracts policies and procedures.
Assist with solicitation development including protocol development; solicitation document drafting copyediting and system configuration; and pre and postsolicitation review
As part of procurement planning assist with financial tasks including budget configurations and invoice review configurations
Design Support
Support the design and implementation of system releases for the Procurement and Sourcing Solutions Portal (PASSPort) application
Work with the technical team and systems integrator to continuously improve the PASSPort and HHS Accelerator applications through engagement and feedback understanding the needs of end users system testing and prioritization of enhancements
Support business process reengineering and technology development to improve the procurement process
Engagement Support
Act as a liaison and provide customer assistance guidance and support in timeliness of procurement actions to the key Agency procurement staff
Collect and analyze feedback emphasizing the behavioral experience of stakeholders
Facilitate change management technical troubleshooting and system guidance of the PASSPort system to the City Agencies
Materials Development
Assist in the development of tools and resources including guides job aids standard and customized templates with aim towards citywide replication
Ongoing professional development to strengthen skills and increase knowledge in relevant areas of procurement technology government operations public policy and people and change management.
Understand issues affecting relevant stakeholder groups including but not limited to covered city agencies Minority and Womenowned Business Enterprises (M/WBEs) nonprofits etc.
Special Projects
Participate in crossdivision and crossagency projects including vendor and procurement management activities and support
Perform special projects and reports as assigned
To Apply:
Please go to cityjobs.nyc.gov and search for Job ID#: 607060.
Mayors Office of Contract Services is an equal opportunity employer. Mayors Office of Contract Services recognizes the unique skills and strengths gained through military service. Veterans and service members of the U.S. Armed Forces are strongly encouraged to apply. Special accommodations provided to applicants with disabilities. Please contact MOCS Disability Service Facilitator at or only to request an accommodation. No other phone calls or personal inquiries permitted.
Only those candidates under consideration will be contacted. No phone calls faxes or personal inquiries permitted.
Additional Information:
To best serve the City we represent MOCS seeks individuals from a variety of backgrounds who can bring different perspectives to contribute to the work of the office. MOCS also seeks candidates who want to contribute to a work environment that values teamwork inclusion and respect.
Work Location:
255 Greenwich Street 9th Floor New York NY 10007
Qualifications :
1. Graduation from an accredited college with a baccalaureate degree; or
2. Graduation from an accredited community college plus two years of experience with administrative analytic coordinative supervisory or liaison responsibilities; or
3. A four year high school diploma or its educational equivalent plus four years of experience as described in 2 above; or
4. A satisfactory equivalent combination of education and experience.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
