Back Office Operations Officer
Back Office Operations Officer
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Job Description
Process Automation and file Structuring
- Lead the backoffice automation project aimed at streamlining and modernizing workflows particularly in accounting and investment data management.
- Review and restructure existing working files to ensure alignment with evolving operational needs and effective integration with systems such as SAP Treasury Management Systems and other financial tools.
- Drive the implementation of innovative solutions to increase efficiency in reconciliations reporting and routine tasks.
Treasury and Fund Accounting
- Contribute to the bookkeeping of accounting records for pension funds including contributions investment transactions and benefit payments.
- Ensure compliance with IPSAS standards while maintaining the accuracy and timeliness of financial records.
Investment Accounting
- Record and reconcile transactions related to the funds investments in both public and private markets including valuations financial income and fund purchases/sales.
- Liaise with external providers and financial institutions to validate all reconciliations.
Invoicing and Payments
- Prepare and monitor invoices for asset management custodian services and other financial obligations.
- Ensure timely payment processing and resolution of discrepancies.
Qualifications :
Academic Background
- A postsecondary education in accounting and/or finance or equivalent experience.
- An accounting professional qualification (CPA CIA CA or equivalent) are strongly preferred.
- Certification in project management (e.g. PMP PRINCE2) would be an advantage.
Professional Background
- A minimum of three years experience in accounting/bookkeeping preferably for pension funds or investment operations.
- Proven track record in leading automation or process optimisation projects preferably related to investment or pension fund operations.
- Familiarity with investment vehicles such as UCITS and private market funds is a plus.
Tools
- Advanced proficiency in Excel including financial modelling and data analysis.
- Hands on experience with SAGE SAP or any Treasury Management System would be an asset.
- Familiarity with data visualization tools (e.g. Power BI) is desirable.
Core Competencies
- OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
- There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
- To learn more about the definitions for each competency for levels 13 please refer to OECD Core Competencies.
Languages
- Fluency in one of the two OECD official languages (English and French) and knowledge of the other with a commitment to reach a good working level.
- Excellent (or very good/good) written and oral command in French would be a requirement.
Additional Information :
Closing Date:
- This vacancy will be filled as soon as possible and applications should reach us no later than midnight 03 January 2025 (CEST).
Contract Duration
- Twoyear fixed term appointment with the possibility of renewal.
- Depending on level of experience monthly salary starts at 4 556.74 EUR plus allowances based on eligibility exempt of French income tax.
- Click here to learn more about what we offer and why the OECD is a great place to work.
- Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.
- Please note that the appointment may be made at one grade lower in the specified job family based on the qualifications and professional experience of the selected applicant.
Selection Process
For retained candidates written tests/videorecorded interviews are foreseen as soon as possible and panel interviews are planned for as soon as possible.
The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.
The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
