Manager HR Admin MyTOWN

RESPONSIBILITIES OF THE JOB

• Recruitment
• Advertising sourcing screening according to the business requirements and candidates suitability. Primarily first interview for Assistant Managers and Managers. Other positions only in the absence of Sen. Executive HR.
• PI Test and placement of potential candidates Primary for first interview for Assistant Managers and Managers.
• Reference check 2 per selected candidates.
• Ensure proper HR documentation for new recruits Offer Letters confirmations acknowledgement and employment bond are completed in a timely manner.
• Preparing preemployment medical checkup letter.
• Preparing salary structure for approval information on new joiner respective department for email address laptop access card and parking card.
• Closing SLA within 60 days from recruitment process commencement.
• Ensure all HR correspondence are completed timely ie. Confirmation Probation Extension etc. (Assistant Managers and Managers).
• Ensure personal files (Assistant Managers and Managers) are accurately maintained and updated on a regular basis.
• Onboarding 1 (AM M SM).
• Analyze all received Training Requests before processing.  Follow through all L&D activities as previously planned in accordance to approved budget.
• Complete all Employee Engagement activities as planned for each calendar year in accordance to the approved budget. Advisory role for committees organizing events under Staff Welfare budget.
• Ensure that IR related matters i.e. disciplinary counselling misconduct investigation and grievances handling as per the guidelines and policies and are completed within 72 hours. Prepare a chronological report when necessary.
• Insurance claims processing and yearly renewal monitor that this is done in a timely matter. 
• Ensure proper HR documentation for new recruits confirmations acknowledgement training and employment bond are completed in a timely manner.
• Oversee Staff Welfare i.e. Uniforms Health Metrics EE etc are executed by your respective downlines in accordance to schedule and plan.
• Oversee vendor sourcing and negotiations Liaise with Procurement Executive as and when a system tool EE Appliance or activity requires to be ordered.
• Ensure all HR & Admin team members file documents weekly.
• Organize and conduct briefing for PEDP.
• Organize and conduct briefing yearly CoC Briefing to all coworkers.
• Schedule Duty Manager every 4 months cycle.
• Yearly review of all HR & Admin SOPs.
• Ensure Team always keeps their Workstation and department tidy.
• DailyHR related administration works and as and when tasked.

Qualifications :

• Bachelors Degree in Human Resources Business Studies Law or any relevant qualifications with HR Related.
• Relevant training or courses from Malaysian Institute of Human Resources or any professional certificates from recognised learning institutions. 
• Possess at least 8 years experience in Human Resources

Additional Information :

Motivation

• Passionate about growing business and people together.
• Strong sense of achievement in change management
• A desire for continuous improvement
• A desire for keeping everything organised and structured.
• A desire to help people to fulfil their potential.

Knowledge

• 23 years experience in managerial role
• 56 years experience as HR generalist
• Excellent verbal and written communication skills.
• Excellent interpersonal negotiation and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problemsolving skills.
• Ability to take direction and strong listening skills.
• Strong knowledge of HR management in understanding various aspects of the field such as recruitment talent management remuneration and rewards employee engagement or data analysis. 
• Thorough knowledge of employmentrelated laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems.

Capabilities

• Talent Management
• Recruitment & Hiring
• Employees Relations
• Staff training development & regulation
• Operational excellence and quality
• Basic counselling & negotiations skills
• Technical knowhow
• Achievement orientation
• Conceptual thinking
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity professionalism and confidentiality.

Remote Work :

No

Employment Type :

Fulltime