HR Recruitment Specialist

Responsible for dealing with HR and recruitment queries and administration tasks.

Deliver on key recruitment processes to ensure a seamless service to both candidate and internal stakeholders.

Coordinate employee processes and internal changes (promotions secondments etc.) for operational staff.

Responsible for conducting preemployment vetting and background checks for Cargo employees ensuring compliance with internal and external policies and regulations.

Responsible for the internal movers process (permanent appointments secondments and promotions) this includes: o Issuing offer letters and contracts o Referencing internal candidates o Conduct and administer background checks including CRCs and right to work checks. o Set up of employees in PeopleOnline. o Liaising with payroll to ensure colleagues are moved onto new pay codes and correct benefits assigned

Acts as an IAG Cargo and Airport Authority signatory for verification of references to support security pass issue.

Ensures that all candidates joining IAG Cargo meet the strict regulatory compliance required within the desired timescales whilst still meeting both candidate and business expectations

Support with raising resource approvals and appointments in the resource approval system.

Update and monitor recruitment/approvals tracker to ensure visibility of candidates/approvals through the end to end recruitment process Communicate resource approval outcomes to line managers

Support with advertising roles on the recruitment system

Monitor the central people inbox for queries Support in the monitoring of the recruitment inbox for new appointments and queries

Support line managers and operational teams with the onboarding of new joiners both internal movers and external hires.

Ensures that information is stored and processed in line with Company and legal requirements e.g. GDPR ICFR controls

Qualifications :

Technical Qualifications:

1. Education:
   • A degree or diploma in Human Resources Business Administration or a related field (preferred but not mandatory)
2. Technical Skills:
   • Proficiency in HR systems (e.g. PeopleOnline recruitment platforms or similar HRIS tools).
   • Strong knowledge of compliance and regulatory requirements including:
     • Right to Work checks.
     • Criminal Record Checks (CRCs).
     • GDPR compliance.
   • Experience in payroll coordination and employee benefits administration.
   • Advanced skills in Microsoft Office Suite (Word Excel Outlook) for trackers communications and process monitoring.
3. Knowledge of Processes:
   • Familiarity with endtoend recruitment processes and employee lifecycle management.
   • Experience in managing preemployment vetting referencing and onboarding processes.
   • Understanding of internal change processes including promotions secondments and appointments.

Soft Skills and Competencies:

1. Communication:
   • Strong written and verbal communication skills for effective interaction with candidates internal stakeholders and external partners.
   • Ability to explain HR and recruitment processes clearly to line managers and employees.
2. Attention to Detail:
   • High level of accuracy for tasks such as background checks compliance processes and payroll coordination.
3. ProblemSolving:
   • Ability to troubleshoot and resolve recruitment and HR issues efficiently ensuring smooth operations.
4. Organization and Time Management:
   • Strong organizational skills to manage multiple tasks such as recruitment coordination vetting and compliance within tight deadlines.
5. CustomerCentric Approach:
   • Candidatefirst mindset to provide a seamless recruitment and onboarding experience.
   • Proactive support to operational teams and line managers.
6. Ethical Judgment and Confidentiality:
   • Ability to handle sensitive information in compliance with GDPR and other data protection regulations.

Experience:

1. Work Experience:
   • 25 years of experience in an HR or recruitment administration role.
   • Experience within a compliancedriven environment preferably in logistics aviation or a related industry.
2. Industry Knowledge:
   • Familiarity with HR operations in the cargo or airline industry (preferred).

Regulatory and Compliance Competencies:

1. Knowledge of Airport Authority requirements and security pass processes.
2. Familiarity with ICFR (Internal Control over Financial Reporting) controls related to HR data.

Interpersonal Attributes:

1. Team Collaboration:
   • Demonstrated ability to work effectively with crossfunctional teams.
   • Supportive team player with a collaborative mindset.
2. Proactive and InitiativeTaking:
   • Selfstarter capable of independently managing responsibilities.
   • Anticipates needs and takes action to address them promptly.

Additional Information :

What we offer

• The chance to enjoy a challenging career in an exciting fastmoving environment in a dynamic industry
• The opportunity to work in a multicultural environment with great offices in many locations. We aim to provide all our people with a work/life balance as well as the many benefits offered by a global organisation including health insurance pension and performance bonuses
• We are an equal opportunities employer and all qualified applicants will receive consideration for employment without regard to race colour religion sex national origin disability status protected veteran status or any other characteristic protected by law

Remote Work :

No

Employment Type :

Fulltime