Legal Operations Officer
Legal Operations Officer
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Legal Operations Officer assists the Legal Operations Manager in providing support to the FDC Legal Team: General Counsel Tax Litigation and Corporate Governance leads.
DUTIES AND RESPONSIBILITIES:
General
- Administer and maintain the legal management system to ensure smooth and efficient operation of our legal department.
- Collaborate with the legal team to identify system requirements and implement necessary updates or modifications to meet evolving needs.
- Develop and maintain the systems organizational structure user roles permissions and access controls ensuring compliance with relevant regulations and best practices.
- Train legal department staff on system functionalities and ensure proper utilization of the legal management system.
- Troubleshoot and resolve any technical issues related to the legal management system escalating issues as necessary to the appropriate technical support teams.
- Collaborate with IT and/or external vendors for system upgrades new implementations and integrations with other systems ensuring seamless connectivity and data transfers.
- Regularly review system performance and usage analytics generating reports and identifying areas for improvement or optimization.
- Stay up to date with the latest technology trends and emerging legal management system solutions to propose enhancements or updates to the existing system.
- Lead change management and adoption efforts for system updates or new implementations working closely with key stakeholders to ensure successful implementation and user acceptance.
Documents and Records management
- Files documents and records according to defined document filing and classification;
- Organize the filing and classification of documents and records according to the defined standards;
- Guards the retention period and safe disposal of documents and records; and
- Maintain active inventory of records and documents.
Administrative Tasks
- Support the legal operations as to billing;
- Performs other duties and responsibilities that may be assigned by the General Counsel Tax Litigation Corporate Governance leads and the Legal Operations Manager.
TECHNICAL COMPETENCIES AND SKILLS:
- Strong technical skills and ability to navigate and efficiently utilize legal management systems and related applications.
- Excellent knowledge of legal department operations and processes as well as legal technology trends and advancements.
- Proven track record of successfully implementing and managing legal management systems including integration with other systems.
- Strong project management and organizational skills with the ability to prioritize tasks and handle multiple projects simultaneously.
- Excellent communication and collaboration skills with the ability to work effectively with legal professionals and technical support teams.
- Attention to detail and problem solving abilities to troubleshoot technical issues and identify solutions.
QUALIFICATIONS:
- Bachelors degree in business political science legal management or any closely related fields.
- Experience in Power BI SQL Excel are advantages but not required.
- Has experience in the field of legal and compliance systems.
- Preferably has experience in business operations and process flows but not required.
- Amenable to work onsite in BGC Taguig (MondayFriday).
Employment Type
Full Time
