Executive Assistant
Executive Assistant
Posted on :
21-12-2024
Employer Active
1 Vacancy
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Job Description
Job Purpose
Takes responsibility and ownership of all issues related to the CSuite in terms of organization correspondence project management deadline compliance and important documents and files.
Key Duties and Responsibilities
- Proactively organizing and maintaining the CCDOs schedule including coordinating meetings appointments and events
- Draft reports emails presentations and letters for Executive Leadership Team members
- Planning and booking business travel arrangements/itineraries including domestic and international flights ground transportation and accommodation for specific Executive Leadership Team members as required. Maintain and actively manage all incoming and outgoing communications related to specific Executive Leadership Team and related projects prioritizing emails and drafting responses on behalf of the CCDO and other Executive Leadership Team members
- Collaborate with other EAs to ensure the successful setup and execution of Board meetings including preparing the meeting room arranging materials coordinating technology and catering and providing onsite support to external Board members if required
- Preparing and submitting expense reports on a timely manner ensuring adherence to company policies. Liaise with customers KOLs and business guests to provide appropriate hospitality and support while acting as a liaison between the CCDO and internal or external stakeholders
Minimum Requirements (Experience & Education)
- Solid working experience as an Executive Assistant reporting to Csuite level ideally in a related industry
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Strong interpersonal skills and the ability to build relationships with stakeholders including staff board members ELT and external stakeholders
- Excellent communication skills
- Ability to remain calm under pressure and handle emergency situations efficiently ensuring continuity for CSuite operations
- Proactive problem solving: Anticipating needs and resolving issues before they arise
- Positive and dynamic personality Collaborative and can do attitude
- Highest levels of Confidentiality
- Advanced proficiency in Windows including MS Word EXCEL PowerPoint and Teams. Experience in Microsoft office 365 (D365) is preferred
- Ability to work independently and with professional discretion and confidentiality
- Excellent writing editing grammatical organizational and research skills
- Excellent management timemanagement and problemsolving skills
Employment Type
Full Time
Key Skills
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