LatAm Executive Assistant
LatAm Executive Assistant
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Job Description
They're seek an Executive Assistant to support a client with a real estate portfolio specializing in mall development across Latin America alongside nonprofit ventures which operate numerous community centers for children across LatAm. This role entails overseeing both personal and professional tasks for the client while managing activities within his real estate and nonprofit domains.
We are seeking a highly skilled and proactive Executive Assistant to support a prominent client with diverse business interests in real estate development and nonprofit initiatives across Latin America. This role offers a unique opportunity to work closely with a dynamic entrepreneur managing both personal and professional responsibilities with efficiency and discretion.
Key Responsibilities:
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Travel Management: Arrange and coordinate travel logistics including transportation and accommodations for both business and personal trips.
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Financial Management: Monitor and manage invoices expenses and budget tracking for various projects and activities.
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Calendar Management: Maintain and organize the executive's schedule including appointments meetings and events ensuring effective time management.
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Document Preparation: Prepare review and organize documents presentations and reports maintaining accuracy and confidentiality.
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Research Assistance: Conduct thorough and confidential research on various topics as needed providing relevant information and insights.
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Nonprofit Support: Assist with the management of the client's nonprofit organization including updates newsletters donor relations and progress tracking.
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Meeting Coordination: Plan schedule and record meeting minutes for both internal and external meetings ensuring smooth execution and followup actions.
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Event Planning: Coordinate and execute various events from small meetings to large gatherings managing logistics and details for successful outcomes.
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Office Management: Handle basic office management tasks including supply inventory equipment maintenance and organizational systems.
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Project Support: Assist with miscellaneous projects and duties as assigned demonstrating flexibility and adaptability to changing priorities.
Qualifications:
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Software Proficiency: Proficient in Microsoft Office Suite and Google Suite with the ability to utilize email and messaging platforms such as WhatsApp effectively.
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Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
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Attention to Detail: Strong attention to detail and organizational skills ensuring accuracy and completeness in all tasks and documentation.
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Deadline Management: Ability to prioritize tasks and meet deadlines in a fastpaced environment managing multiple responsibilities effectively.
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Independent Initiative: Requires minimal supervision demonstrating initiative and proactivity in problemsolving and task execution.
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Operational Mindset: Comfortable providing feedback and suggestions for process improvement with a willingness to learn and adapt in a dynamic environment.
Experience:
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Minimum 2 years: Previous experience in a highlevel Executive Assistant or Operations Assistant role preferably supporting senior executives in a dynamic business environment.
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Education: College educated — no specific degree requirements.
If you are a proactive and organized individual with a passion for supporting business leaders in achieving their goals we invite you to apply for this exciting opportunity to join our team and make a meaningful impact in both professional and philanthropic endeavors.
Employment Type
Full Time
