Administrative Assistant
Posted on :
18-12-2024
Employer Active
1 Vacancy
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Job Description
- To support the efficient running of the office operations within the company.
- To maintain and develop the standards of the company and ensure policies are adhered to.
- To protect and promote the reputation of the company by ensuring high standards are maintained.
- Undertake administrative duties relative to the office management team including; supplier negotiations maintaining and developing processes and administrative systems assisting with office refurbishment projects and procurement of supplies and equipment
- Scheduling and Coordination. Assist in coordinating travel arrangements and accommodation for employees.
- Data Entry and Documentation. Input and maintain accurate records databases and files.
- Prepare and edit documents reports and presentations if needed.
- Office Supplies and Inventory. Monitor and order office supplies ensuring adequate stock levels.
- Maintain inventory of office equipment and ensure proper functioning.
- Source furniture and contact different suppliers for quotes for office refurbishment and decoration.
- General Administrative Support.
- Assistance to HR and other departments. Arranging access cards and desk locations for new employees.
- Support finance department with raising of IPO.
- Be point of contact for admin staff from overseas offices.
- Identify and implement process improvements to enhance office efficiency.
- Maintaining the office appearance and condition in accordance with the health and safety requirements and arranging necessary repairs via relevant team.
- Oversee the facilities team and ensure optimal health safety and cleanliness standards are maintained.
- Ensure high standards of cleanliness hygiene and professionalism are met and exceeded.
- Ensure high standards of customer service are met and continually exceeded
Requirements
- Advanced English and Arabic language
- 12 years experience in a customer service and / or hospitality supervisory based role.
- Proven experience as an admin assistant or in a similar role.
- Excellent verbal and written communication skills.
- Professional presentation attention to detail and the ability to work with minimum or no supervision.
- High standards of customer service.
- Strong organizational skills and ability to prioritize tasks effectively and multitask.
- Problemsolving skills.
- Ability to handle confidential information with discretion.
- Understanding of cultural sensitivity and awareness.
- Computer Literacy. Proficiency in using office software MS Excel MS PowerPoint spreadsheet and presentation applications.
- Familiarity with office equipment such as printers scanners and telephone.
Employment Type
Full Time
Key Skills
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