Administrative Assistant

Global Precision for Industrial Success

Redefine your career with a global opportunity that lets you collaborate with a leader in industrial tools and equipment. Contribute to meaningful projects gain international exposure and leave a lasting legacy all while staying comfortably rooted in your home country. Make a difference where it matters most!

As an Administrative Assistant you will deliver vital administrative support to the President by managing executive tasks coordinating key projects conducting strategic research and handling travel arrangements. In this newly created role you ll optimize the President s time and ensure seamless business operations for impactful decisionmaking and organizational success.

• Manage the President s calendar by scheduling and optimizing meetings and travel arrangements.
  
• Serve as the primary point of contact for internal and external communications while maintaining professionalism and confidentiality.
  
• Draft review and organize documents such as correspondence reports and presentations for executive and board meetings.
  
• Oversee key projects initiated by the President ensuring timely progress and successful completion.
  
• Assist in preparing strategic materials for the President including research summaries proposals and presentations.
  
• Collaborate with the leadership team to align initiatives and ensure clear communication of goals.
  
• Prepare agendas take meeting minutes and manage followup actions for executive and board meetings.
  
• Actively participate in meetings driving forward key action items.
  
• Schedule and manage all aspects of virtual meetings including technology setup and distribution of materials.
  
• Conduct research on industry trends competitors and business insights to support the President s strategic decisions.
  
• Provide datadriven analysis and synthesize information into clear reports and presentations.
  
• Arrange complex domestic and international travel itineraries and manage expense reporting.
  
• Ensure travel plans align with the President s strategic priorities to maximize efficiency and productivity.
  
• Develop and maintain relationships with internal and external stakeholders.
  
• Represent the President with professionalism and discretion in interactions with clients board members and staff.
  

Requirements

Bolted to Excellence

• Strong Organizational Skills: Demonstrated ability to manage multiple tasks simultaneously with a high level of attention to detail.
  
• Excellent Communication: Exceptional verbal and written communication skills with the ability to draft professional correspondence reports and presentations.
  
• ProblemSolving & Initiative: Proven ability to think critically anticipate needs and resolve issues independently.
  
• TechSavvy: Proficiency in Microsoft Office Suite (Excel PowerPoint Word) email platforms and virtual meeting software (e.g. Zoom Microsoft Teams).
  
• Confidentiality & Discretion: Comfortable handling sensitive information and exercising discretion in all aspects of the role.
  
• Adaptability: Able to thrive in ambiguity and adapt to evolving needs in a fastpaced dynamic environment.
  
• Project Management: Strong experience in coordinating and tracking multiple projects ensuring they stay on schedule while identifying and addressing potential roadblocks.
  

Benefits

Perks That Power Your Future

• 5 days work week
  
• Weekends off
  
• Work from home arrangement
  
• 20 vacation days in total
  
• Prepaid medicine
  
• Fullycustomized Emapta laptop and peripherals
  
• Indefinite term type contract
  
• Direct exposure to our clients
  
• Career growth opportunities
  
• Diverse and supportive work environment
  
• Prime Office Locations Bogot and Medellin
  
• Free upskilling through Emapta Academy courses (Want to know more Visit )
  

About the Client: Built to Last Designed for Success

For over 35 years Ace Industrial Supply has built a reputation as a leader in the industrial tool supply industry. From its humble beginnings to becoming a global powerhouse the company remains dedicated to delivering topquality tools competitive prices and outstanding service. Ace Industrial Supply thrives on innovation and customer satisfaction empowering businesses worldwide with reliable solutions and a commitment to excellence.

Your Future Team at Emapta Latam

Join Emapta Latam and help redefine global outsourcing. With a legacy of empowering businesses through bespoke teams and cuttingedge facilities Emapta has become a trusted partner for over 720 clients worldwide. Be part of a supportive environment where your growth matters and your expertise makes a difference in Colombia s vibrant workforce.

Apply now to shape the future and make your mark!

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