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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Key Responsibilities
Planning & Organizing:
- Thinks ahead developing contingency plans where necessary.
- Manages time and resources effectively.
- Sets and strives to achieve high personal performance standards.
- Plans organizes and uses a systematic approach to getting things done.
- Priorities actions and manages tasks through to completion.
- Maintain master list of the following:
- Water & Electricity meter numbers for Hotel and Employee Housing to ensure that invoices are paid on monthly basis without failure.
- Telephone lines number for the Hotel and Employees to ensure that invoices are paid on monthly basis without failure.
Operations:
- Handle all queries from internal & external customers.
- Liaise with Owning Company Auditors.
- Communicates openly and clearly both verbally and in writing.
- Develops positive working relationships at all levels.
- Effectively delegates to get things done.
- To carry out any other reasonable duties and responsibilities as assigned.
Administration:
- AP Batch update Daily
- Supplier reconciliation Monthly
- Employee vacation payments / final settlements / any other direct payments / General Cashier and Purchasing Manager reimbursement claims 48 hours from the receipt of payment request.
- Complete monthly supplier payment run by agreed upon date every month.
- DEWA / Telephone invoices must be paid before 15th of every month.
- Payment for TECOM fees should be processed by 10th of every month.
- Payments for Entertainers / Professional Commission etc. must be processed by 10th of every month.
- Reconciliation of AP ledger with General Ledger Daily
- Reconciliation of prepayment to supplier monthly
- Reconciliation for alcoholic beverage suppliers must be completed before 15th of every month.
- Ensure that all payments are backed up with original invoices / approved purchase orders and receiving report.
- Ensure that verification of quantity and matching of prices with LPO is done by receiving clerk.
- Verify each payable transaction for the accuracy of accounting nominal code.
- Telephone invoices must be verified with call accounting system to ensure adequate internal controls.
- Unused bank cheques must be kept under lock and key. Logbook must be maintained for withdrawing cheques and must be signed by Financial Accountant.
- Ensure that all invoices are stamped with the received date.
- Ensure that all payment vouchers are perforated Paid once the payment is processed.
- Maintain up to date filing system for the payment voucher as per bank cheque sequence number.
- Prepare month end journal voucher for any reclassification accruals etc.
- Prepayment to supplier account must be continuously followed up to find out the receiving date for the goods.
- Prepayment to supplier account must be reviewed reconciled and signed by Financial Controller on or before 5th working day of the months.
- All Balance Sheet accounts related to accounts payable must be reconciled and forwarded on or before 8th working day of the month to Financial Accountant for review.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
