Sr Administrative Assistant
Sr Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments coordinating office needs welcoming visitors and providing general administrative support to our employees. Highly organized personable and detailoriented to support company operations and teams.
Responsibilities:
- Provides administrative support to assigned staff for confidential and time sensitive material
- Prepares meeting agendas for assigned staff assists with meeting setup/cleanup which includes ordering lunch and takes minutes as required
- Schedules and organizes activities such as meetings travel conferences and interviews
- Answers phones distributes mail and processes expense reimbursement for assigned staff
- Under minimal supervision performs desktop publishing activities of both routine and advanced nature for reports correspondence and presentations
- May support other teams such as Marketing with various administrative tasks
- May provide backup coverage for reception on a regular basis as needed
- Demonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff visitor and clients
- Performs work in a manner that demonstrates an awareness of and an appreciation for the firms cultural values including a commitment to quality innovation learning and growth
Qualifications:
- High school education; college level preferred
- Typically with 5 years of related experience
- Experience in MS Office Suite including Outlook Word Excel PowerPoint and Teams
- Knowledge of Adobe software including InDesign and Illustrator to create and edit graphic materials and presentations preferred
- Strong interpersonal skills and the ability to interact with all levels of staff
- Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics
- Ability to communicate in a clear concise and professional manner both verbally and in writing
- Ability to proactively problem solve and collaborate on innovative solutions
- Ability to work in team environment
- Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice
- Ability to work on multiple projects at the same time
- Ability to effectively meet deadlines at expected quality
Employment Type
Full Time
