Dual Site Conference and Events Executive
Dual Site Conference and Events Executive
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Job Description
The Dual Site Conference and Event Executive is responsible for sale organisation and smooth running of events on behalf of all clients for the Conference and Events Department in two hotels: Novotel London Bridge and Ibis Styles London Southwark as well as maintaining and increasing the quantity of sales maintaining and developing new relationships with clients (new and existing).
Main responsibilities include:
Responsible for the effective and efficient running of operations and the provision of all services of the Conference department
Ensure that a consistently high level of service is delivered by the Conference Team at all times
Ensure adequate coverage of areas at all times in direct relation to the levels of business
Receive incoming calls analyse client needs prepare quotes negotiate and conclude sales ensuring a prompt and professional follow up
Apply the price and commercial policy of the establishment to maximize the turnover of the department;
Maintain uptodate records of all events and conferences. Manage the database tracking new enquiries and business through conference
Manage the conference diary and keep it updated of any changes amendments and cancellations
Assist with marketing of the function and the hotel
Ensure the proper distribution of conference work sheets on a weekly basis and the relevant information to all departments
Adhere to company standards and systems such as Rfps BDRC Expotel enquiries Venue Verdict etc
Operational duties which will include:
Set up refresh and clear up all the meeting or conference rooms and breakout areas and make sure they are left in a clean and tidy condition at all times
Welcome guests whether on the phone or in the hotel giving information on the hotel and Conference facilities and escort organisers and delegates to their relevant areas
Supporting F&B operation during breakfast and dinner service when required
Qualifications :
Do you:
present a professional friendly and efficient impression of the Hotels at all times
have good organisatonal skills
are punctual and have good timekeeping
have good computer skills
are able to multitask
have previous conference and events experience (mandatory)
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
