Executive secretary
Posted on :
26-11-2024
Employer Active
1 Vacancy
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Job Description
Main Duties:
- Manage the executives calendar schedule appointments and coordinate meetings
- Handle confidential and sensitive information with the utmost discretion
- Prepare and edit correspondence presentations and reports
- Act as a liaison between executives and internal/external stakeholders
- Organize and maintain filing systems both digital and physical
- Coordinate travel arrangements and prepare itineraries
- Take and distribute meeting minutes
- Manage incoming calls emails and other communications
- Assist in planning and organizing company events and functions
- Provide administrative support to other departments as needed
- Implement and maintain office procedures and systems
- Monitor and order office supplies
- Greet and assist visitors to the executive office
Qualifications :
- Bachelors degree in Business Administration or related field (or equivalent experience)
- Proven experience as an Executive Secretary or in a similar role
- Excellent written and verbal communication skills in both English and Arabic
- Strong proficiency in Microsoft Office Suite and other relevant office software
- Exceptional organizational and time management skills
- Ability to multitask and prioritize effectively in a fastpaced environment
- Keen attention to detail and accuracy
- Strong interpersonal skills and ability to interact professionally with senior executives and stakeholders
- Demonstrated discretion and ability to handle confidential information
- Problemsolving skills and ability to work independently
- Flexibility to adapt to changing priorities and deadlines
- Knowledge of office management procedures and corporate communication protocols
- Experience in scheduling and calendar management
- Ability to work under pressure and meet tight deadlines
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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