Executive Assistant
Executive Assistant
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Job Description
LOOKING FOR FILIPINO CITIZENS WHO ARE PHILIPPINESBASED CANDIDATES
Position : Executive Assistant
Working Schedule : 8AM5PM Alaska time
Salary Range : $1500 $2000 USD/month(the final salary will be determined by the candidate's level of experience and at the discretion of the client)
Company Overview:
A rapidly growing trucking company is seeking a highly experienced and selfsufficient Senior Executive Assistant to support its owner. With ongoing expansion through new locations and acquisitions the company requires a trusted partner to manage key administrative responsibilities independently providing seamless support in a dynamic environment.
Role Summary:
We are seeking a seasoned Executive Assistant who is experienced and driven to operate independently with a high degree of initiative. In this seniorlevel role you will act as a trusted partner able to manage upwards and perform with minimal direction. The ideal candidate is proactive selfsufficient and skilled at identifying needs anticipating challenges and resolving issues without constant oversight.
Key Responsibilities:
- Email Management: Efficiently organize and prioritize emails ensuring timely responses and maintaining a wellorganized inbox.
- Calendar Management: Proactively schedule meetings appointments and business travel to avoid conflicts and maximize time efficiency.
- Recruiting & Hiring Support: Assist with sourcing candidates scheduling interviews handling candidate communication and supporting the hiring process.
- SOPs for Acquisitions: Contribute to developing and refining Standard Operating Procedures (SOPs) for new acquisitions ensuring smooth integration.
- Lead & Investor Support: Manage communications with leads and investors to keep them engaged and informed about company growth.
- Travel Coordination: Handle travel arrangements including flights accommodations and itineraries.
- Team Liaison: Serve as a communication bridge between the executive and team members ensuring alignment and clarity.
- Chief of Staff Function: Provide executivelevel support manage tasks independently and contribute to strategic operations.
- Manage Upwards: Take initiative with an operational mindset to complete tasks without constant oversight.
Ideal Candidate:
- Experience: Minimum of 5 years in a senior executive assistant or similar highlevel administrative role.
- SelfStarter: Ability to operate independently with minimal guidance.
- Proven Track Record: Comfortable taking ownership of administrative tasks and managing upwards to support executives effectively.
- Strong Organizational Skills: Skilled in prioritizing and managing multiple projects while maintaining high attention to detail.
- Effective Communication: Excellent written and verbal communication skills with the ability to engage stakeholders at all levels.
- ProblemSolving: Ability to think critically manage ambiguity and implement proactive solutions.
- TechSavvy: Proficient in digital tools for scheduling communication and task management.
- Proactive Mindset: Anticipates needs resolves issues preemptively and demonstrates initiative in a dynamic environment.
Employment Type
Full Time
