Finance and Administration Manager

What we are looking for

We are looking for an Finance Operations and Administration Manager who will be responsible for supporting the newly established Kenya office. This role will work within a small team and is part of both the Kenya Country team and the Global Internal Operations team. The Finance Operations and Administration Manager will lead the finance General office administration procurement HR travel logistics IT systems and office/event management coordination for the Kenyabased team and will support global initiatives/projects. The ideal candidate will be a versatile operations expert who enjoys managing multiple responsibilities and streamlining complex processes. This role demands a proactive approach to building relationships across local and global teams and a willingness to tackle a variety of operational tasks including handson office duties to support our expanding team.

What does the job involve

• Finance;
  • Process accounts payable (payments) internally and setup payments in bank portal for approval
  • Processing and recording all transactions / ensuring records are maintained according to accounting standards
  • Administer timesheeting system for Kenya team Prepare & process payroll Monthly close
  • Manage compliance with local tax regulations: preparation and submission of tax returns and other statutory filings. Manage local audit support with global audit.
  • Cash flow management: manage cash in Kenya reporting and requests for fund transfers from global team
  • Banking management GoA management
  • Amtech work TBD
• Office & Operations Support;
  • Fixed asset management: Purchase documentation and maintenance of physical assets and inventory in the office(s).
  • Manage documentation ensure files are kept up to date & organized on Drive and where needed hard copy
  • Provide day to day office support for Kenya team
  • Office management: search for new office space and ongoing office upkeep and management including purchasing supplies as needed
  • Serve as liaison between the Global Ops team and Kenya team.
  • Support with coordinating any legal or HR related tasks between global and Kenya teams (i.e. getting signatures processed coordinating with local benefits providers etc)
• Travel & Logistics;
  • Support staff with all international and domestic travel bookings logistics and visas.
  • Coordinate with travel agents and other offices as needed: Identify and manage relationships with trusted travel vendors (including travel agencies hotels taxi vendors etc).
  • Visitor & event logistics: Handle all travel arrangements for visitors to the office and events in the region.
• Procurement;
  • Procurement processing: Process all procurements and contracting for the Kenya team in accordance with DG policies and processes ensuring timely delivery of goods and services.
  • Laptops & equipment: Purchase laptops for new staff.
  • Vendor management and payment: Submit vendor invoices with all required supporting documentation to ensure timely processing of vendor payments.
• Systems IT;
  • Manage systems and software administration / access for Kenya team
  • Collaborate with global team to facilitate systems transitions and deliver training
  • Purchase laptops / hardware in accordance with required specifications and policy
  • Coordinate with IT team for hardware software and networking troubleshooting

Qualifications

• Bachelors degree or equivalent / relevant experience
• Experience in a professional environment with at least 5 years in a finance operations procurement and/or office admin role.
• Experience with or interest in using systems to support processes
• Techsavvy; experience with intranet and / or workplace communication tools a plus
• IT experience a plus
• Excellent time management and project management skills and ability to multitask and prioritize work
• Outstanding English written and verbal communication skills and a collaborative mindset
• Creative thinking and problemsolving skills
• Demonstrated ability to adapt and thrive in a fastpaced growing organization
• Willing to roll up sleeves and assist with additional administrative and operational tasks as needed including courier services and other office duties.
• Experience or interest in working in diverse teams including across cultures/countries/time zones
• Willingness to work outside of normal business hours (to accommodate meetings with international colleagues)
• An interest in our mission!

Benefits

• Health insurance full coverage
• Pension Copay
• Internet/Airtime allowances