Office AdministratorExecutive Assistant
Office AdministratorExecutive Assistant
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1 Vacancy
Job Description
Job Title: Office Administrator/Executive Assistant
Location: Dawson IL
Employment Type: Fulltime (Hybrid)
Job Description:
Habitat for Humanity of the Chesapeake is seeking an experienced Office Administrator/Executive Assistant to assist with daily office operations and provide executivelevel support to the chief officers. The role requires professionalism confidentiality and highlevel customer service. The Office Administrator/Executive Assistant will handle administrative tasks for the office including managing office supplies scheduling meetings travel arrangements communication with Board members and supporting the CEOs office.
Responsibilities:
- Office Administration: Manage office supplies equipment and facilities; process incoming and outgoing mail including donations and mortgage receivables; greet visitors and answer phone inquiries.
- Executive Support: Coordinate CEOs internal and external schedules book meetings and make travel arrangements. Assist with timesheet submissions and monthly report preparation.
- Board of Directors Support: Serve as liaison for the Board schedule meetings prepare agendas and minutes and maintain records.
- Document Management: Prepare transcribe and distribute meeting materials and other documents; maintain confidential physical and electronic files.
- Notary Services: Perform Notary services and coordinate document execution.
- Safety: Ensure safe work practices and adherence to safety policies at all locations and events.
Qualifications:
- Education: Associates degree or equivalent experience.
- Experience: 3 years of administrative support in a fastpaced office setting with experience working with senior executives.
- Skills: Proficiency in Microsoft Office experience with managing complex executive calendars attention to detail and excellent organizational skills.
- Additional: Ability to work independently handle changing priorities and manage multiple tasks effectively.
Employment Type
Full Time
