Administrative Assistant
Administrative Assistant
Posted on :
08-11-2024
Employer Active
1 Vacancy
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Job Description
**We only consider candidates local to Phoenix Arizona. No C2C candidates please**
100% onsite
Roles & Responsibilities
FRONT OFFICE RECEPTION: Primary duties include greeting customers and clients when they arrive maintaining scheduled events providing direction and assistance and answering phone calls in a helpful manner. The person will be responsible for receiving and signing for packages. Works well in an office environment ensures security protocols for visitors are followed and directs phone calls to specific departments or people. Creates a positive and professional first impression to show everyone we have a caring attitude. Candidate will be required to drive state vehicle on occasion most likely be within a 5mile radius of the office (duty post). No reimbursement will be necessary. Infrequent but potential up to once a week to cover staff on leave. Travel time no more than 1 hour of travel time within their work shift.
Skills Required
- Communicate effectively with internal staff at all levels other state agency staff and vendors;
- Write and speak with clarity and effectiveness;
- Professional demeanor; Strong analytical skill in researching and reviewing financial data;
- Microsoft Excel & Word Google Sheets and Docs
- Oral and written communication skills
- Administrative skills
- Interpersonal skills
Skills Preferred
- Project management and project coordination skills
- Organizational and record retention skills
- Leadership and management skills
- Strong presentation skills
- Decisionmaking skills
Experience Required
Minimum of three (3) years experience in front office or customer service or financial methods and accounting principle experience.
Experience Preferred
- Principles concepts practices methods and techniques of government accounting;
- Financial and accounting structures;
- Statutes and procedures;
- Principles and practices of administration;
- Fiscal management;
- Budgetary control;
- Payroll
Education Required
Minimum High School Diploma or GED required
Education Preferred
Degree from an accredited college or university
Additional Information
- Ability to: Establish plans and procedures for team activities;
- Interpret policies and guidance related to the position;
- Successfully negotiate and maintain interpersonal relations;
- Research analyze and provide recommendations to solve problems;
- Write and speak with clarity and effectiveness;
- Multitask different projects and prioritize;
- Work independently organize plan and problemsolving.
High School Dipoma
Education
High School Diploma
Employment Type
Full Time
Key Skills
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