Expeditor

Roles and responsibilities

• Ensure time and quality in the delivery of Goods and documents indicated in the Purchase Order and ensure the suitability of Goods, thus preventing extra costs, delays or other disruptions in the execution of projects, by promoting/suggesting any corrective actions that may be necessary during the production and/or assembly of the Goods
• Monitor the progress of the supplies status during the entire supply execution period to achieve contractual delivery date
• Manage requests for early delivery or postponed delivery in accordance with the project requirements
  

Job Tasks

• Review Purchase Order and all the contractual documentation in order to detect discrepancies and prevent any misunderstanding that could potentially cause delays
• Contact the Vendor to check correct receipt and interpretation of the Purchase Order, expediting the issuance of acknowledge of the order
• Ensure that the vendor supply schedule covers all the supply cycle phases (engineering, procurement, construction, inspection, preparation for shipment and transport) and its compliance with contract delivery terms and dates
• Facilitate the interface between Vendors and Saipem Functions involved in the supply chain activities
• Provide reliable and up-to-date information on supply progress status according to the delivery criticality
• Monitor all supply chain phases to timely identify and manage any potential cause of delay, and mitigate delays already detected
• Ensure timely availability of suitable shipping documentation to allow the shipping and transportation of the purchased materials
• Ensure timely identification and management of "dual use"
• Guarantee SAP exhaustive and punctual updating
• Ensure the correct issuance of Goods Receipts and release of achieved Milestones. Ensure continuous correct forecasting of Milestones achievement as well as Goods expected delivery dates
• Support Liquidated Damages competent function to properly evaluate the reason of delay
• Support competent function in the definition of Vendor variation request/claims
• Issue vendor performance feedback as per Saipem Vendor Management process

Desired candidate profile

• Industry Knowledge: Familiarity with industries such as construction, manufacturing, or oil and gas.

Technical Skills

• Supply Chain Management: Strong understanding of supply chain processes, including procurement, inventory management, and logistics.
• Software Proficiency: Proficiency in supply chain management software, ERP systems (e.g., SAP, Oracle), and Microsoft Office Suite.
• Data Analysis: Ability to analyze data and generate reports related to procurement and inventory levels.

Communication and Collaboration

• Vendor Relations: Excellent communication skills for building relationships with suppliers and negotiating terms.
• Team Collaboration: Ability to work collaboratively with project managers, engineers, and other departments to ensure timely delivery of materials.

Personal Attributes

• Detail-Oriented: Strong attention to detail to ensure accuracy in order processing and inventory management.
• Problem-Solving: Proactive approach to identifying issues in the supply chain and developing solutions.
• Time Management: Excellent organizational skills to manage multiple priorities and deadlines effectively.

Responsibilities

• Track and expedite the delivery of materials, equipment, and supplies to project sites.
• Coordinate with suppliers and vendors to ensure timely fulfillment of orders.
• Monitor inventory levels and initiate reorders as necessary to prevent shortages.
• Prepare and maintain accurate records of procurement activities, delivery schedules, and inventory status.