Associate Project Coordinator

Roles and responsibilities

• Ensure execution of quality control activities on purchased goods and availability of relevant necessary documentation, in accordance with purchase order requirements/conditions and project procedures /contract, optimizing and minimizing costs.
• Ensure timely update of Company Information Tools/Systems (either directly or by Inspectors) with the most reliable and up to date information on quality control and inspection activities (i.e. Inspection Report, Inspection Release Note)
• Coordinate efficiently and efficaciously internal Inspectors and/or Inspection Agencies in order to reach project goals by means of cost effective and result oriented solutions according to Company network synergies, best practices and procedures
  

Job Tasks

• Review Project Quality Control requirements and all the contractual documentation in order to detect discrepancies and prevent any misunderstanding aiming to a supply chain management approach
• Support MM on issuance of Project QC procedures
• Contribute to finalize PMC and IDS
• Support MM on PO Inspection Classification
• Ensure (directly or through Internal Inspectors) specialist support to engineering department to vendor quality control documents review (ITP and Test Procedures)
• For each Project PO, ensure all necessary and suitable documentation (Inspection Assignment Package) is available to designated inspector prior Inspection activities starts
• With the support of the MM, plan/organize the PIM (if any), agree dates and venues with Vendors, ensure the presence at the meeting of all Sub-Vendors (if any), Saipem (requisitioning unit and designated inspector), Client and any third party personnel whose attendance is required.
• Ensure the correct Project inspection notification work flow with Client and/or Third Parties in accordance with contractual requirements and ensure all necessary and suitable documentation is available prior to confirmation of inspection notification.
• Check all inspection Report received from Inspector (Internal and External) and ensure the correct distribution / filing of it to system (SAP)
• After positive final test result, verify that all necessary condition is satisfactory and ensure timely issuance of Inspection Release Note in SAP
• In case of not satisfactory inspection, ensure the correct management of Non-Conformity Reports and Punch Lists
• Ensure the vendor Manufactured Data Book review and approval and ensure timely issuance of Final Test Certificate in SAP
• Ensure performances evaluation of external (Agency) inspectors by using I-PERF

Desired candidate profile

• Project Exposure: Experience working on various phases of projects, from planning through execution and inspection.

Technical Skills

• Inspection Standards: Strong knowledge of inspection standards, codes, and regulations applicable to the industry (e.g., ASTM, ISO).
• Quality Management Systems: Familiarity with quality management systems and processes for ensuring compliance and quality assurance.

Communication Skills

• Interpersonal Skills: Excellent communication skills for collaborating with project teams, contractors, and clients.
• Documentation: Ability to prepare and maintain inspection reports, documentation, and compliance records.

Analytical Skills

• Problem-Solving: Strong analytical skills to identify and address quality issues, ensuring timely resolution and adherence to project specifications.
• Data Analysis: Ability to analyze inspection data and metrics to identify trends and areas for improvement.

Personal Attributes

• Attention to Detail: Meticulous in conducting inspections and ensuring compliance with specifications and standards.
• Proactive Attitude: Initiative in identifying potential quality issues and implementing corrective actions.

Organizational Skills

• Time Management: Strong organizational skills to manage multiple inspections and project timelines effectively.
• Prioritization: Ability to prioritize tasks based on project needs and inspection schedules.

Additional Requirements

• Regulatory Knowledge: Familiarity with relevant safety regulations and compliance standards in the industry.
• Project Management Skills: Understanding of project management principles and methodologies as they relate to inspection processes.