Operations Executive - OpenRooms
Operations Executive - OpenRooms
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Job Description
WHO WE ARE:
OpenRoom has been established for over 20 years and has recently sold a majority shareholding to CloserStill Media an international exhibitions company. Our offices are in West London and the roles are office based with international travel.
We have exciting growth plans over the next two to three years and are looking for ambitious and motivated people to join our awardwinning teams. OpenRoom Events is a b2b event organiser specialising in the format of 121 meetings and networking in the retail veterinary dental and pharmacy markets worldwide.
ABOUT THE ROLE
Were seeking a recent graduate or someone with 1 years of work experience to join our team as an Operations Executive. Ideal candidates will bring strong people skills high levels of organization and a proactive selfmotivated approach to their work. This role demands attention to detail creativity flexibility and a collaborative cando mindset.Executive your strengths should include:
Strong interpersonal and communication skills (both written and verbal)
Exceptional organizational abilities and negotiation skills
Selfmotivated proactive and eager to learn
Detailoriented with a creative problemsolving mindset
Adaptable team player with a positive attitude
THE ROLE:
Venue Management: Shortlist and select venues negotiating rates and terms to fit within budget.
Event Coordination: Act as the point of contact for venue communication before during and after events.
Supplier Relations: Manage external vendors including AV entertainment and catering providers.
Sponsor Branding: Oversee the delivery of sponsor branding ensuring visibility across signage conference slides and menus.
Logistics Coordination: Organize speaker and staff travel arrangements for events.
Onsite Team Support: Create and manage schedules for the onsite team and lead preevent briefings.
Budget Oversight: Assist in managing the cost of the sales budget.
Payment Processing: Coordinate with the finance team to process supplier payments and collect onsite staff expenses.
App & Website Development: Contribute to the development of the OpenRoom App and with the Marketing Manager support website updates.
ABOUT YOU:
This role offers the opportunity to develop project management skills in a dynamic teamoriented environment.
DIVERSITY AND INCLUSION:
CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation.
We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age ethnicity religion or beliefs sexual orientation gender identity family or parental status or disability status.
Employment Type
Full Time
