Virtual Accounts Assistant
Virtual Accounts Assistant
Posted on :
25-10-2024
Employer Active
1 Vacancy
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Job Description
Job Title: Virtual Accounts Assistant
Location: Remote Virtual Assistant
Industry: Hospitality
Employment Type: FullTime (40 hours per week)
Length of Contract: 12 months (seeking a committed individual)
Work Hours: USA work hours; candidate should initially be flexible
Holidays: Candidates will observe USA holidays only
About our client:
Our client is a USAbased catering and restaurant company specializing in handcrafted menus made from locally sourced farms and artisans. They work closely with top venues in the area and focus on building strong relationships with their guests embracing cultural diversity. Their mission is to love and nourish guests reflecting Gods love and bringing glory to His name. Committed to delivering exceptional culinary experiences their team strives to create lasting connections with guests and the broader community. They are looking for a responsible accountable culturally aware and adaptable Virtual Accounts Assistant to join their team.
Job Summary:
The Virtual Accounts Assistant will be responsible for administrative support data entry and management bookkeeping and financial management. The ideal candidate should be detailoriented creative and able to thrive in a fastpaced environment.
Key Responsibilities:
Administrative Support:
Organize respond to and filter emails to maintain an efficient inbox.
Input and manage data in spreadsheets databases or CRM systems.
Manage and organize digital files and folders for easy access and retrieval.
Record and organize receipts manage budgets and prepare expense reports.
Merge two points of sale: Toast and Restaurant 365 to enhance process efficiency.
Train management staff on how to use Restaurant 365.
Add and organize content in databases or content management systems (CMS).
Create automated reports using data visualization tools or software like Excel or Google Sheets.
Enter written recipes into the Restaurant 365 software system.
Load production methods into the Restaurant 365 software.
Transfer recipes and party details from Total Party Planner software to Toast software.
Keep client contact information updated and organized within CRM management platforms using Restaurant 365 software.
Review and verify data entries made by other team members to maintain consistency and accuracy.
Categorize new items purchased and link them to the system.
Conduct regular checkins including weekly team meetings via Zoom to discuss ongoing projects share updates and address challenges.
Use platforms like Slack or Microsoft Teams for realtime communication and quick collaboration.
Encourage regular email updates for project progress questions and feedback.
Bookkeeping and Financial Management:
Utilize Restaurant 365 software to:
Merge two different points of sale to handle transactions ensuring accurate payment processing and maintaining financial records.
Provide realtime financial reports to help managers track sales expenses and profitability.
Track inventory in realtime to help manage costs and minimize waste.
Create and track budgets against actual performance aiding in financial planning.
Streamline the tracking of expenses including vendor bills and invoices to identify trends and opportunities for cost savings.
Approve and process invoices accurately.
Manage payroll systems calculate wages and ensure timely payments to employees.
Prepare balance sheets profit and loss statements and cash flow reports.
Collaborate with managers to create processes to lower food costs.
Requirements
Qualification Requirements:
Bachelor s degree in a relevant field.
At least 3 years of strong technical experience in accounting.
Fluent in three languages (English is required; Spanish is preferred).
At least 16 years of experience in writing speaking and reading English.
Trained in AI fundamentals.
Access to a computer phone and unlimited highspeed internet (at least 90 Mbps).
Additional Qualifications:
Required Skills:
Strong IT proficiency.
Proficient in using event planning software.
Proficient in Microsoft Office Suite (Word Excel Outlook etc.).
Proficient in Google Workspace (Docs Sheets Calendar Gmail).
Technically proficient in one or more accounting software systems and databases.
Proficient in Zoom or Google Meet.
Experience in an administrative role is a plus.
Strong problemsolving abilities.
Exceptional time management skills.
Creativity and emotional intelligence.
Ability to work independently and as part of a team.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
Strong organizational skills and attention to detail.
Strong written and verbal communication skills.
Employment Type
Full Time
Company Industry
Key Skills
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