Service Administrator Project Coordinator - JOB HUB GLOBAL
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Job Description
Job Title: Service Administrator / Project Coordinator
Location: Doha
Job Type: 6 months Contract (Extendable)
Join our clients dynamic team as a Service Administrator / Project Coordinator where you will play a vital role in ensuring efficient project management and documentation processes. We value organization and attention to detail and we are looking for someone who shares these values.
Key Responsibilities:
- Collaborate with the Service Operations Team Commercial Manager and Presales Team on Fit Out/New Project entries and Annual Maintenance Contracts (AMC) renewals.
- Collect and verify all final project documents for booking entries.
- Create and maintain project folders according to the approved structure.
- Track all fitout and AMC projects including job numbers ensuring timely updates.
- Review payment terms in Purchase Orders (POs) from customers and assist in invoice preparation and submission.
- Maintain records of invoice submissions and customer acknowledgments within project folders.
- Work with the Commercial Manager to manage Accounts Receivables and follow up on customer payments.
- Maintain a tracker for POs coordinate with Logistics for updates on Estimated Time of Arrival (ETA) and communicate this information to customers.
- Check daily on the arrival of ordered materials with the Logistics warehouse team and initiate delivery after confirming payment.
- Coordinate with suppliers to ensure timely invoice submissions.
- Create and manage a correspondence log for all projectrelated communications.
- Draft and submit letters transmittals and documents to customers as needed.
- Manage document printing scanning and archiving of completed projects.
- Collaborate with subcontractors for report and document submissions.
- Maintain a database of manpower and monitor PO expirations.
- Coordinate monthly timesheets and collaborate with the Service Team on thirdparty manpower requirements.
- Facilitate Gate Pass/MOI pass applications and secure necessary signatures.
Qualifications:
- Previous experience in an administrative or document control role preferably in the service or construction industry.
- Strong organizational skills with the ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and project management software.
- Detailoriented with a focus on accuracy and quality.
THOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
About Job Hub Global
At Job Hub Global we believe that people are at the heart of every great organization. As a premier HR consultancy we are passionate about helping businesses thrive by providing bespoke recruitment staff outsourcing workforce solutions and HR management consultancy services that are tailored to meet your unique needs.
With a deep understanding of the evolving workplace we are committed to connecting exceptional talent with exceptional companies. Our mission is to empower businesses with the right people processes and strategies to drive success. Whether youre looking to build a highperforming team streamline your workforce or navigate the complexities of HR management Job Hub Global is here to partner with you every step of the way.
Together well turn challenges into opportunities and dreams into achievements. Your success is our business.
Job Hub Global is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Types: Fulltime Contract
Contract length: 6 months
Pay: QAR6000.00 QAR7000.00 per month
Application Question(s):
- Are you available to start working in this position immediately
- Do you have transferable visa and NOC
- How many years of experience do you have in a similar role
- Have you reviewed the job description in detail and do you feel confident in your ability to fulfill the responsibilities outlined
- Do you accept the salary offer
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Employment Type
Full Time
