Executive Assistant
Executive Assistant
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Job Description
Executive Assistant
The Botnar Institute of Immune Engineering (BIIE) is a nonprofit research institute focusing on developing translational solutions for treatment prevention and diagnostics of diseases relevant in global child & adolescent health. We are seeking a highly organized and proactive Executive Assistant to support our executive team and manage various projects within the institute. The ideal candidate will have a detailoriented approach excellent communication skills and the ability to multitask effectively in a fastpaced environment. This role demands a high level of professionalism and a basic understanding of research & development activities in the biotechnology sector.
Tasks
The key responsibilities of the Executive Assistant:
- Provide administrative support to the executive team including managing calendars scheduling meetings and coordinating travel arrangements.
- Serve as the primary point of contact between the executives and internal/external clients including stakeholders in the scientific community.
- Prepare and edit scientific and business correspondence communications presentations and other documents.
- Facilitate project meetings including preparing agendas taking minutes and following up on action items with attention to scientific details and project objectives.
- Support the development and implementation of efficient project management processes and systems
- Assist in the preparation of reports and analysis regarding project status research outcomes and scientific developments.
- Handle confidential information related to research patents and intellectual property with discretion and integrity.
- Perform adhoc tasks and projects as assigned with a willingness to engage deeply in the institutes challenges and opportunities.
Requirements
Core skills and experience expected from the Executive Assistant:
- Bachelors degree in Business Administration Project Management or related field.
- Proven experience as an Executive Assistant Project Assistant or similar role.
- Strong organizational and project management skills with the ability to prioritize tasks and manage time effectively in a researchdriven environment.
- Excellent written and verbal communication skills.
- Fluency in spoken and written German and English.
- Proficiency in Microsoft Office Suite project management software and familiarity with scientific databases and research tools.
- Ability to work independently and as part of a team in a collaborative scientific environment.
- Attention to detail and problemsolving skills with a proactive approach to overcoming research and project challenges.
The Botnar Institute of Immune Engineering (BIIE) is a newly founded nonprofit research organization aiming to become a world leading research institute for the advanced study of immunological systems with a mission to develop translational solutions for the diagnosis treatment and prevention of disease. The scientific foundation of the BIIE and the broader field of Immune Engineering is based on the intersection of three interdisciplinary subdomains: (i) systems immunology (ii) synthetic immunology and (iii) computational immunology. The BIIE will serve as a hub for multidisciplinary science by uniting people with diverse expertise in immunology biomedicine bioengineering systems and synthetic biology computational biology artificial intelligence and machine learning. As part of the mission of BIIE to make a lasting impact it will dedicate significant efforts in training earlystage researchers in this unique multidisciplinary environment thus enabling them to become future leaders in Immune Engineering.
Employment Type
Full Time
