Senior Accounts Officer

Roles and responsibilities

• How your day looks like?
• Collect all Front Office and Food & Beverage cashier’s remittance envelopes (with a Security Officer) from the drop safe daily and verify them against the witness sheets.
• Ensure that all cashier remittance envelopes are completed fully and have been witnessed.
• Count cash, cheques and credit card data transmissions and verify them to the cashier’s PMS remittance report details.
• Prepare daily bank deposits of all cheques and cash, and to ensure that all cash collections are deposited intact.
• Process the bank and cheque deposits daily.
• Verify the Armoured Car Service Collector’s ID daily.
• Prepare the General Cashier Daily Receipts Sheet by entering the day's detailed cash collections and all other terms of payments received for review by the Financial Analyst.
• Prepare and order all change orders.
• Provide Front Office and Food & Beverage cashiers with required change and anticipate and plan for exchange for long weekends or holidays.
• Reimburse Front Office cashiers for disbursements they make (due backs).
• Prepare and submit such foreign exchange control reports as may be required by local exchange agencies.
• Monitor that the foreign exchange rates are updated by the Front Office in the PMS on a daily basis.
• Disburse Petty Cash requests that have been approved by the Regional Controllers.
• Ensure that the hotel’s Petty Cash procedures are maintained throughout the hotel and are not abused.
• Prepare the reimbursement separately and weekly for the Front Office and General Cashier’s Petty Cash.
• Count and balance their safe weekly.
• Ensure that their safe contents are orderly and balanced.
• Perform surprise cash float counts.
• Ensure all floats are counted either on the last and/or first day of the month and provide the Accountant with a summary of all floats and a copy of the count sheets.
• Regularly review the Cheque register log held by Security.
• Keep records of all float counts, cheques received, bankings deposited, and daily receipts sheets posted in tidy format.
• Hold agency staff locker cash deposits and reconcile them monthly with the assistance of the Housekeeping Manager.
• Maintain a daily log of all cashier banking errors.
• Ensure that all paid-outs without two signatures are reported to the Financial Analyst.
• Generate and follow up on a daily basis a list of all overages and shortages and distribute it to the appropriate Department Manager and Financial Analyst.
• Provide the Financial Analyst with a monthly summary of all overage and shortages.
• Assist in the preparation of any ad-hoc analysis or reports as requested by the Corporate Office or the Senior Finance Management.
• Preparation and completion of timesheets, rotas, and holiday schedules, in line with business needs, as and when required
• Preparation and completion of Purchase Orders (Fourth Hospitality) as and when required
• Undertake and complete any special projects, tasks or other reasonable request by your department head and/or Hotel Management.
• To know and observe the credit policies and to assist in establishing and compiling clear and well-defined credit procedures for all positions in a formal Credit Manual.
• Process all Applications for new Credit Accounts and provide feedback to the requestor and client within 7 days.
• To investigate customer's creditworthiness by researching through various available sources (e.g. banks, trade and credit associations etc.) and to recommend credit approval or disapproval to management.
• To report unfavorable information, that may affect customer’s credit standing so as to allow timely action.
• To regularly distribute listings of all Accounts Receivable Active and Blacklisted accounts.
• To set and continuously review credit limits for Accounts Receivable accounts.
• To review with Income Audit guests checked out, open paymaster accounts and advance deposit ledger.
• To maintain a complete alphabetical credit file for each account containing all documentation related to the credit research.
• To manage, reconcile and follow up on all credit card queries/disputes.
• To collect any outstanding debts on behalf of affiliated hotels.

Desired candidate profile

• Industry Experience: Experience in a relevant industry (e.g., corporate finance, public accounting, non-profit) is beneficial.

Skills and Abilities

• Technical Proficiency: Strong knowledge of accounting principles (GAAP or IFRS), financial regulations, and reporting standards.
• Analytical Skills: Ability to analyze financial data, identify trends, and provide insights for decision-making.
• Attention to Detail: Meticulous approach to ensure accuracy in financial statements and reports.

Personal Attributes

• Leadership Skills: Ability to lead and mentor accounting staff, fostering a collaborative and productive work environment.
• Communication Skills: Excellent verbal and written communication skills to present financial information clearly to stakeholders.
• Problem-Solving Abilities: Strong critical thinking skills to address challenges and implement effective solutions.

Additional Qualifications

• Computer Proficiency: Advanced skills in accounting software (e.g., QuickBooks, SAP, Oracle) and proficiency in Microsoft Excel.
• Project Management Skills: Ability to manage multiple projects and deadlines effectively.
• Knowledge of Taxation: Familiarity with tax regulations and compliance requirements is advantageous.