New Business Lease Administrator
New Business Lease Administrator
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4-6years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Provide administrative support to the New Business team including managing schedules coordinating meetings and preparing documents.
- Handle correspondence draft emails and manage communication with internal and external stakeholders.
- Maintain organized filing systems for documents both physical and electronic using tools such as Microsoft 365.
- Assist in preparing reports presentations and other business documents as required.
- Accurately prepare maintain update and review lease agreements and related documentation ensuring compliance with company policies and legal requirements.
- Assist prospective tenants with their application process and ensure all lease documents are accurate.
- Maintain an uptodate database of all lease agreements and tenant information.
- Track key lease dates such as renewals expirations and rent escalations and notify relevant team members as needed.
- Coordinate with tenants for leaserelated communications ensuring queries are resolved efficiently.
- Draft and finalize leaserelated documents amendments proposals and agreements.
- Liaise with attorneys to send instructions for new agreements review drafts from attorneys and prepare for final checks by asset managers.
- Ensure that all leaserelated documents are correctly filed both electronically and in hard copy and are accessible when needed.
- Compile and maintain detailed records of leasing activities.
- Assist in the completion of monthly management reports.
- Engage in regular administrative and business unit meetings to align with client goals.
- Support asset managers by gathering market data and staying informed about market trends.
- Prepare and distribute marketing materials such as brochures maps and flyers.
- Liaise with the marketing department to coordinate marketing deliverables and assist with the creation of marketing materials as required.
- Assist in sourcing new tenants and facilitate communications for the new business team.
- Support the team with potential new business leads and ensure all necessary documents are compiled and prepared for new business opportunities.
- Assist in preparing and completing tender documents proposals and presentations for prospective clients or partners.
- Maintain and update various new businessrelated lists and liaise between departments to coordinate documentation.
- Uphold and promote PHGs core values of Integrity Excellence and Growth in all professional activities.
KINDLY TAKE NOTE THAT THE RECRUITMENT AND SELECTION
PROCESS WILL INVOLVE
PSYCHOMETRIC ASSESSMENTS.
Requirements
Education:
- High school diploma or equivalent is required.
- A diploma in office administration property management or a related field is preferred.
Employment Type
Full Time
