Administrator - HR Department

Job Role: Administrator

Working Hours: Monday Friday 9am 5pm 35 hours per week

Pay: 20436 per annum

Location: Chester Business Park CH4 9QE

Overview

We have a fantastic job opportunity for an Administrator to support our Human Resources department. We are looking for someone with excellent organisational skills and the ability to manage a variety of administrative tasks efficiently. This role does not require prior HR experience but previous administrative experience is essential. Full training will be provided.

As an Administrator you will be responsible for progressing a variety of business administrative tasks that are linked to the employee lifecycle. You will need to be a motivated and organised individual who enjoys working in a busy environment and can prioritise tasks effectively.

Duties & Responsibilities:

• First point of contact for telephone enquiries
  
• Coordinating the ordering and distribution of uniforms for new staff and processing requests for replacement items for current staff. This includes managing stock levels liaising with suppliers and ensuring timely processing of related invoices
  
• Handling all incoming and outgoing mail ensuring timely distribution and dispatch
  
• Handling portalrelated employee queries and ensuring all requests are processed accurately and efficiently within set deadlines
  
• Document management and filing ensuring accurate filing both digital and hard copy of key administrative documents. Maintaining organised and uptodate records supporting document retrieval when required and ensuring compliance with document retention policies
  
• DocuSign account maintenance: Overseeing the DocuSign account ensuring that electronic document workflows (sending receiving and tracking signatures) are managed effectively. This includes troubleshooting any technical issues and ensuring documents are processed in a timely manner.
  
• Administrative support for HR processes: Assisting the HR team with a range of administrative tasks to ensure the smooth running of the department. This includes scheduling meetings preparing documents and assisting with any ad hoc projects that require administrative support
  
• Processing invoices (such as uniform orders) ensuring timely approval and payment. Liaising with external suppliers to ensure service levels are maintained and resolve any issues that arise
  
• Providing overall administrative support to the HR department including photocopying scanning and maintaining office supplies
  

Requirements

• Excellent organisational skills with strong attention to detail
  
• Ability to multitask and prioritise your workload effectively
  
• Strong IT skills including Microsoft Word PowerPoint Excel and Outlook
  
• Experience in maintaining manual and computerised filing systems
  
• Ability to maintain strict confidentiality and comply with GDPR requirements
  
• Strong written communication skills including professional email correspondence
  
• A team player with a positive and flexible approach to work
  
• Calm and resourceful able to handle pressure in a busy work environment
  
• Previous experience of providing effective administrative support to a busy team is essential
  

Benefits

• Access to a range of nationally recognised courses to help further your career via the Anchor Academy
  
• Access to SIA TopUp and First Aid training at discounted rates with financial support available Auto Enrolment Pension (if earnings reach the minimum requirement for autoenrolment)
  
• Auto Enrolment Pension
  
• Wagestream access to pay as you earn it
  
• Cycle to Work Scheme Available
  
• Full uniform provided
  
• Free Employee Assistance Programme 24/7 including access to counselling
  
• Hospital Saturday Fund
  
• Reward and Recognition awards