Office Manager
Office Manager
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Job Description
This is a remote position.
We are seeking a highly organised and proactive Office Manager to oversee and manage the smooth functioning of our office in Singapore. The ideal candidate will be responsible for administrative tasks maintaining office organisation managing inventory and ensuring all office operations run efficiently. This individual will report to the Head of People & Culture and will support the team with general administrative duties as well as act as the key liaison with SG government offices and external vendors.
Key Responsibilities:
Office Administration: Ensure the office is running smoothly by managing daytoday operations including managing office supplies overseeing office cleanliness and maintenance as well as ensuring all office equipment (printers phones etc.) are functioning properly and coordinate repairs or maintenance as required.
Inventory Management: Organize manage record and assist with local inventory for Rainforest brands products samples and supplies stored on the office premises as well as assist with local order fulfilment.
Administrative and HR Support: Provide general administrative support to the team including but not limited to:
Maintain physical documents and ensure proper filing and organization.
Provide general support to visitors and handle meeting/conference room setup.
Coordinate office events and engagement activities ensuring smooth execution and participation.
Manage the routing of internal and external letters packages and courier services.
- Vendor & Government Liaison: Serve as the main point of contact with Singapore government offices and external vendors. Handle the filing of necessary government paperwork permits or compliance documents.
Requirements
- Proven experience in office management and administration or related experience
- Strong organizational and time management skills with the ability to multitask.
- Adaptable and able to work independently and proactively solve problems as they arise.
- Excellent verbal and written communication skills.
- Familiarity with Singapore Government requirements related to employment and business applications (e.g. IR21 employment pass renewals) is a plus.
- Experience with inventory management is an added advantage.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint).
Job requirements: 2-5 years of eCommerce experience, with preferably at least 2 years of hands-on experience with the Amazon marketplace platform (Seller Central). Intermediate-level knowledge of Excel is preferred. Proven ability to work effectively in a cross-cultural team environment, demonstrating excellent collaboration skills across different time zones. Excellent written and verbal communication skills, with a high level of organisation and strong attention to detail. Solutions-driven mindset, capable of researching and supporting key decisions for the brands you manage Understanding of a customer-centric approach and familiarity with Western buying habits is a plus.
Employment Type
Full Time
