TENDER OFFICER X2 6 months
TENDER OFFICER X2 6 months
Posted on :
13-10-2024
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1 Vacancy
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Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
13-10-2024
Job Description
Our client is seeking a dedicated Tender Officers to implement innovative policies and systems that facilitate timely transport maintain their fleet s roadworthiness and uphold our commitment to professionalism. If you thrive in a dynamic environment and want to make a meaningful impact we want to hear from you!
KEY PERFORMANCE AREAS
- Coordinate the development of procurement planning in line with the organisations approved
- budget.
- Conduct market analysis and historical expenditure of all procurement related
- activities.
- Securing meeting to meet with cost center managers to establish procurement needs
- as directed by their operational plans.
- Establish projects that will need SCM involvement with project leaders or Centre
- Managers
- Use the procurement to lead the drafting of specifications.
- Facilitate the BSC meeting to finalise and recommend specification for BAC approval.
- Maintenance and update the tender register.
- Ensure compliance with national Treasury the organisations Policy and internal control on all
- SCM processes.
- Compile specifications together with the enduser to source quotations/ proposals.
- Ensure requirement are approved before the sourcing of the same.
- Deal with correspondence during the sourcing.
- Evaluation and approval of quotations/ proposals.
- Follow the procurement process in the evaluation of quotations/ proposals.
- Create and generate purchase orders.
- Compile procurement monthly submission reports.
- Monitor all regional contract and service level agreement.
- Vendor verification and compliance check according to National Treasury Regulations.
- Monitoring minimum and maximum stock levels/ reorder point.
- Monitors supplier performance and timely deliveries and make follow ups.
- Good/ service receipts on the system invoicing and follow up on payments.
- Draft and finalise tender packs in compliance with the National Treasury Regulations.
- Ensure that tenders are advertised.
- Manage and coordinate the tenser process and coordinate the tender briefings.
- Monitors the tender submission process.
- Receive proposal open tender and capture in the tender receipt register.
- Evaluate tenders with the BEC and recommend suitable supplier to the BAC.
- Assist the BAC in the preparation of the recommendation report.
- Develop and maintain a strong working relationship with the procurement team and
- relevant stakeholders to obtain necessary input feedback and sign off on data or
- documentation.
- Management of data related to the tendering process.
- Liaises with Contract Specialist to provide contractual and compliance advice.
- Stays abreast of and communicates any changes on the requirement (specifications).
- Proactively identify and escalate any issues that arise.
- Occasional travel to client sites may be required in the development of specification
- and for briefing meetings.
- Maintain proper filing and safekeeping of tenders received.
- Ensure confidentiality of supplier information is stored safely.
- Maintain updated tender register.
- Maintain the register for all procurement of above R500 000.00 for both awarded
- tenders and award through deviations.
- Ensure reports are produced timeously as required.
- Ensure that a proper filing system is maintained.
- Compilation of statutory report in terms PFMA and SCM Regulations.
Requirements
Qualifications
- National Diploma (NQF Level 6) in Supply Chain Management / Logistics / Public
- Management / Administration or Financial Business Management 2 years should be
- at the supervisory or specialist level
- Chartered Institute of Procurement and Supply (CIPS) membership added advantage
- Knowledge and Experience
- 5 to 7 years working experience in Supply Chain Management
- Good understanding of the SCM Policy
- Indepth knowledge of supply chain endtoend processes and best practice
- SCM system knowledge
- Good understanding of Public Procurement Legislation e.g. PPPFA National Treasury
- Regulations BBBBEE
- Contract Management
Competencies
High levels of competence on the skills below is a requirement:
- Crisis management skills
- Interpersonal skills
- Communication skills
- Able to work under pressure.
- Independent thinker
Employment Type
Full Time
Key Skills
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