Management Assistant - Barco
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1 Vacancy
Job Description
Date: Sep 30 2024
Location: Riyadh SA
Company: Barco
Purpose of the job
As we grow in the Kingdom of Saudi Arabia we are looking for someone who is highly organized has exceptional multitasking abilities and versatile skills to join our team as the Office Manager in KSA. This role will be responsible for ensuring smooth operations in KSA branch assisting in HR and Legal functions and providing support for the team
About the role
The scope of this role covers Administration and Office Management HR and Legal
1. Administration and Office Management
- Manage the daily office operations and procurement ensuring a clean wellorganized and professional work environment.
- Liaise with vendors and service providers and handling office maintenance and repairs
- Manage office budgets track expenses and maintain financial records related to office operations
- Support in handling legal matters and contracts working closely with legal counsel
- Maintain a repository of legal documents and records keeping them organized and updated
2. Human Resources
- Work closely with HR team to maintain employee records ensuring accuracy completion compliance and confidentiality (Visas contracts insurance)
- Coordinate travel arrangement and accommodation for employees as necessary
- Onboarding for employees and support them in their requests and claims
- Manage the companys governmental portals (GOSI QIWA Muqeem etc.) updating company information and renewing certificates as needed
Required Skills and Qualifications
- At least 3 years of experience in KSA in office management administration HR legal support
- Bachelors degree in business administration human resources or a related field
- Excellent verbal and written communication skills in Arabic (native) and English (fluent)
- Proficiency in using MS office software (e.g. MS Office suite)
- Knowledge of legal and regulatory requirements related to office operations business legal compliance and HR
- Exceptional attention to detail and a high level of discretion when handling sensitive information.
About you
- Strong organizational and time management skills with the ability to prioritize tasks effectively
- You have great attention to details
- You are honest discrete punctual and a tactful communicator
- You can work with little to no supervision
This job has been sourced from an external job board.
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Employment Type
Full Time
