Executive Assistant

Job Title: Executive Assistant to Vice President Operations

Experience: 4 to 6 years

Employment Type: Fulltime

Reports To: Vice President Operations

Job Overview:

We are seeking a highly organized and detailoriented Executive Assistant to provide

comprehensive support to the Vice President Operations. The ideal candidate will act as an

operational partner ensuring all tasks and charters are meticulously managed and executed. This

role demands a proactive and mature individual who can handle a wide variety of

responsibilities ensuring seamless communication followups and task completion in alignment

with the strategic vision of the Vice President.

Key Responsibilities:

Task Management: Assist the Vice President in managing daily tasks charters and

followups ensuring all activities are completed with precision and timeliness.

Operational Support: Act as the key point of contact for operational updates ensuring

that the Vice President’s priorities are reflected across all actions and communications.

DetailOriented Execution: Ensure meticulous attention to detail in all tasks projects

and operational responsibilities. Follow up on deliverables and track progress to ensure

timely completion.

Calendar and Meeting Coordination: Manage the Vice President’s calendar schedule

meetings and ensure all appointments align with operational priorities.

Documentation and Reporting: Prepare reports documents and presentations as

needed. Maintain accurate records of meetings decisions and action points.

CrossDepartment Coordination: Communicate with various departments to gather

information track progress and ensure smooth coordination across teams.

Travel and Logistics: Handle travel arrangements commute plans and other logistical

requirements for the Vice President.

AdHoc Tasks: Take on additional responsibilities and adhoc tasks to ensure smooth

daytoday operations anticipating the needs of the Vice President.

Key Skills and Qualifications:

Bachelor’s degree in Business Administration Management or a related field.

4 to 10 years of experience in an executive assistant or operations support role.

Strong organizational and time management skills with the ability to handle multiple

priorities.

Excellent verbal and written communication skills.

High level of attention to detail and ability to follow through on tasks independently.

Ability to work in a fastpaced environment and manage urgent requests.

Proficient in Microsoft Office Suite (Word Excel PowerPoint) and other relevant tools.

Experience in coordinating with crossfunctional teams and managing complex

schedules.

Professional demeanor with the ability to maintain confidentiality and handle sensitive

information.

Personal Attributes:

Mature proactive and selfmotivated.

Taskdriven with a strong focus on execution and followthrough.

Ability to adapt to changing priorities and remain calm under pressure.

Strong problemsolving skills and a proactive approach to challenges.

Reliable with a commitment to operational excellence.