Purchasing Admin

Contract Period: 11/1/24 4/31/25

Work location: San Jose CA

The Lab Operations/Purchasing administrator is responsible for Lab s administrative support in operations and equipment purchasing/et tracking using tools such as Jira Rftrack and other similar tools.

This individual should be familiar with purchasing procedures and poses doentation ss.

TECHNICAL RESPONSIBILITIES (include but not limited to):

• Manage labs purchase & shipping requests including invoices.
• Identify and contact vendors for specifics items per projects need
• Maintain purchasing information files/records and new vendor registration
• Request quotations for comparison and price negotiation with vendors
  Prepare require docs & submit order requests & work closely with Finance Purchasing team to provide necessary info to complete internal PO process
• Actively follow up for status of PO follow up with vendors on ETA and delivery schedule
  Receive new orders and enter in JIRA system for tracking purpose maintain life cycle of JIRA system
• Maintain Confluence space for group; doentation of HR/Legal/Project related information
• Provide Administrative support to the lead & management of lab; Perform HR task (Onboard & Offboard Handle and resolves employee relations issues)
• Organize & support team events
• Collaborate with Finance/Accounting for invoicing and payment processing
• Drive physical audits and perform regular inventory and support et management team
• Prepare and coordinate and receive incoming shipments. Compare packing lists with purchase details to ensure accurate make model and quantities are received.
• Perform ad hoc requests as directed by onsite management.
• Collaborate and maintain business relationships in order to meet and exceed client expectations with respect to Business as Usual and project activities.

Train mentor and suggest improvements / modifications.

TECHNICAL SS

• Ability to learn new technologies with an interest in expanding and applying this knowledge as new emerge.
• Able to lift 50 lbs.
• Able to move servers to and from main DC to the colocation and labs
• Proficient knowledge of confluence Microsoft Windows Linux OS types.

REQUIREMENTS

• Hands on selfstarter who is comfortable with multiple tasks in a team environment
• Five years of purchasing and inventory management experience
• Administrative experience & Solid spreadsheet ss
• Ability to effectively communicate (verbal and written correspondence) in a professional and courteous manner with technical and nontechnical personnel.
• Strong technical ytical and problem solving ss.
• Ability to complete tasks and deliverables within expected timelines
• Excellent organizational ss strong attention to details and willingness to learn and be odical about following procedures.
• Able to work independently as a part of a larger team in a global organization.
• Able to multitask in high pressure situations and take ownership of project / tasks from planning deployment and postdeployment support.
• After hours and weekend support and/or alternative work schedules are required at various points in the year

EDUCATION

• High School diploma or equivalent.
• 2 year technical degree or equivalent work experience highly preferred