Intern - Global Facilities Management Administration
Intern - Global Facilities Management Administration
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Job Description
The Intern Global Facilities Management & Administration based in Malaysia will assist in supporting daytoday operational tasks including administrative activities office management and coordination with key departments. This role offers an opportunity to gain handson experience in managing operational workflows while contributing to ADLs efficiency and smooth functioning across its global operations.
Responsibilities:
Operational Support and Coordination
- Assist with the coordination of daytoday administrative tasks to support the smooth functioning of the country office.
- Schedule meetings arrange travel and manage office logistics ensuring efficient time and resource management.
- Collaborate with the central IT department to allocate and manage IT equipment for new employees.
Administrative Tasks and Documentation
- Maintain office supplies and ensure proper functioning of office equipment.
- Prepare update and organize operational documents reports and records.
- Assist with the onboarding process of new employees ensuring a smooth integration into ADLs operations.
Event Support and Facilities Management
- Coordinate venue and logistical support for internal events meetings and trainings.
- Ensure that all operational service levels (SLAs) are met contributing to costeffective and efficient operations.
Project and Process Improvement
- Provide support in preparing business cases and purchase requisitions in the Coupa system.
- Contribute to the analysis of operational efficiency and cost reduction initiatives in the country offices.
- Collaborate with the Senior Executive and operations team to implement process improvements.
CrossDepartmental Collaboration
- Work closely with various departments including IT Human Resources and Operations to ensure cohesive workflow and timely delivery of tasks.
Education and Experience
- Currently pursuing or recently completed a Diploma or bachelors degree in business administration Operations Management or a related field.
- Prior internship or parttime work experience in office management or administrative roles is an advantage but not mandatory.
Knowledge
- Basic understanding of office management administrative processes and operational support functions.
- Knowledge of MS Office tools (Word Excel PowerPoint) and email communication platforms.
Skills
- Strong organizational and timemanagement skills with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills with proficiency in English.
- Strong attention to detail and problemsolving abilities.
Abilities
- Ability to work independently and as part of a team in a fastpaced environment.
- Capable of learning new systems and processes quickly with a proactive approach to completing tasks.
- Adept at handling sensitive information with discretion and professionalism.
Attitudes
- Enthusiastic and motivated to learn about operations and administrative functions in a dynamic workplace.
- Customerfocused with a positive cando attitude and a commitment to delivering highquality work.
- Collaborative and teamoriented with a strong desire to contribute to the success of the Global Operations team.
Remote Work :
No
Employment Type
Full Time
