Secretary And Administrative istant
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Job Description
Job Title: Secretary and Administrative Assistant
Location: Spire Hub Business Incubator Seef Bahrain
Job Overview
Spire Hub is a dynamic business incubator designed to support and nurture startups and growing businesses. We are looking for a detailoriented and proactive Secretary and Administrative Assistant to manage daily administrative tasks and provide essential support to the management team and our member businesses. The ideal candidate will ensure smooth operations of the office while delivering excellent customer service to internal and external stakeholders.
Key Responsibilities
Administrative Support
Serve as the first point of contact for Spire Hub greeting visitors managing phone calls and handling correspondence (emails letters packages).
Manage daily schedules appointments and meetings for senior management.
Prepare and distribute meeting agendas take minutes and follow up on action points.
Maintain an organized filing system for both physical and digital documents ensuring confidentiality where necessary.
Assist with preparation of reports presentations and documentation for various business activities.
Support management in coordinating events workshops and incubator programs.
Office Management
Oversee the general upkeep of the office ensuring a clean and professional work environment.
Maintain office supplies inventory placing orders as necessary and ensuring all equipment is functioning properly.
Manage the office calendar including booking meeting rooms and common spaces for internal and external events.
Coordinate with vendors suppliers and service providers to ensure smooth daily operations.
Handle incoming and outgoing mail and packages efficiently.
**Communication and Client Relations**
Assist in maintaining relationships with Spire Hub members addressing inquiries and providing ongoing support to their administrative needs.
Help facilitate communications between startups mentors and external stakeholders as part of the incubators ecosystem.
Manage and update databases of clients partners and other stakeholders.
**Finance and Records**
Assist in basic bookkeeping tasks including processing invoices expense reports and petty cash management.
Coordinate with the finance team for payroll billing and other financial tasks.
Maintain accurate records of financial transactions and ensure timely submission of reports.
Remote Work :
No
Employment Type
Full Time
