Executive istant
Executive istant
Posted on :
20-09-2024
Employer Active
1 Vacancy
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Job Description
Key Responsibilities:
Calendar Management:
- Manage and coordinate the CEOs calendar scheduling meetings appointments and events with a keen awareness of priorities and time constraints.
- Proactively address scheduling conflicts and ensure the CEO is prepared for all engagements.
Communication Management:
- Serve as the primary point of contact for the CEO handling incoming communications drafting correspondence and managing email.
- Prioritize and respond to inquiries on behalf of the CEO ensuring timely and professional communication.
Meeting Coordination:
- Organize and prepare materials for meetings including agendas presentations and reports.
- Take detailed meeting minutes track action items and follow up with relevant stakeholders to ensure tasks are completed.
Travel Arrangements:
- Plan and coordinate complex travel itineraries including flights accommodations and transportation ensuring seamless travel experiences for the CEO.
- Prepare detailed travel agendas and handle any changes or disruptions as they arise.
Project Management:
- Assist with special projects as directed by the CEO managing timelines resources and deliverables to ensure successful outcomes.
- Collaborate with other team members and departments to support the CEOs strategic initiatives.
Document Management:
- Organize and maintain the CEOs files documents and records ensuring easy access to critical information.
- Prepare and edit presentations reports and other documents as needed.
Stakeholder Engagement:
- Build and maintain strong relationships with internal and external stakeholders representing the CEO in a professional manner.
- Assist in the coordination of highlevel meetings with key partners clients and board members.
Confidentiality and Discretion:
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Ensure all communications and interactions reflect the values and integrity of the company.
Qualifications:
Experience:
- Minimum of 8 years of experience as an Executive Assistant preferably supporting Clevel executives.
- Experience in our industry or a related field is a plus.
Education:
- Bachelor s degree (First Class or 2.1) MBA (Added advantage)
Skills:
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills with attention to detail.
- Proficient in Microsoft Office Suite and GSuite with the ability to quickly learn new software and tools.
- Proven ability to manage complex calendars travel arrangements and confidential information.
Personal Attributes:
- High level of professionalism and discretion.
- Proactive with a strong ability to anticipate needs and take initiative.
- Ability to work independently and collaboratively in a fastpaced environment.
What We Offer:
- Competitive salary and benefits package.
- Opportunity to work with a dynamic and innovative team.
- Flexible remote working environment.
- Career growth and development opportunities.
Calendar Management: Manage and coordinate the CEO's calendar, scheduling meetings, appointments, and events with a keen awareness of priorities and time constraints. Proactively address scheduling conflicts and ensure the CEO is prepared for all engagements. Communication Management: Serve as the primary point of contact for the CEO, handling incoming communications, drafting correspondence, and managing email. Prioritize and respond to inquiries on behalf of the CEO, ensuring timely and professional communication. Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and reports. Take detailed meeting minutes, track action items, and follow up with relevant stakeholders to ensure tasks are completed. Travel Arrangements: Plan and coordinate complex travel itineraries, including flights, accommodations, and transportation, ensuring seamless travel experiences for the CEO. Prepare detailed travel agendas and handle any changes or disruptions as they arise. Project Management: Assist with special projects as directed by the CEO, managing timelines, resources, and deliverables to ensure successful outcomes. Collaborate with other team members and departments to support the CEO's strategic initiatives. Document Management: Organize and maintain the CEO's files, documents, and records, ensuring easy access to critical information. Prepare and edit presentations, reports, and other documents as needed. Stakeholder Engagement: Build and maintain strong relationships with internal and external stakeholders, representing the CEO in a professional manner. Assist in the coordination of high-level meetings with key partners, clients, and board members. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion and professionalism. Ensure all communications and interactions reflect the values and integrity of the company. Qualifications: Experience: Minimum of 8 years of experience as an Executive Assistant, preferably supporting C-level executives. Experience in our industry or a related field is a plus. Education: Bachelor s degree (First Class or 2.1), MBA (Added advantage) Skills: Exceptional organizational and time management skills with the ability to prioritize tasks effectively. Strong written and verbal communication skills, with attention to detail. Proficient in Microsoft Office Suite and G-Suite, with the ability to quickly learn new software and tools. Proven ability to manage complex calendars, travel arrangements, and confidential information. Personal Attributes: High level of professionalism and discretion. Proactive, with a strong ability to anticipate needs and take initiative. Ability to work independently and collaboratively in a fast-paced environment. What We Offer: Competitive salary and benefits package. Opportunity to work with a dynamic and innovative team. Flexible remote working environment. Career growth and development opportunities.
Employment Type
Full Time
Key Skills
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