Director Services Shared
Director Services Shared
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Job Description
Description
Purpose of Job
The Shared Services Director is responsible for ensuring the required disbursements processes namely payroll and accounts payable are executed with proper internal controls and appropriate levels of review. The Shared Services Director identifies performance obstacles and recommends process improvements with the focus on continuously improving efficiency and service delivery to the Citys stakeholders. This position is responsible for developing the accounts payable and payroll team members and determining future hiring needs; responsible for building effective crossdepartmental working relationships and communication bridges with internal customers. This role also involves driving the timely resolution of escalated issues; determines implements and communicates root causes and solutions to maintain positive relationships.
Essential Duties and Responsibilities
- Provides general management and support of payroll and accounts payable processes.
- Coordinate the escheatment process of stale dated checks ensuring a timely submission to the state.
- Manages and directs the Citys Travel Advance process including both issuance of advances and reconciliation of expense reports.
- Ensures a timely distribution of 1099s and W2s annually.
- Directs the preparation of information needed to respond to Open Records Requests as needed.
- Develops the yearend accounts payable accrual.
- Manages a team of 1820 staff including 3 direct reports.
- Provides support to internal and external auditors.
- Demonstrate ability to drive process improvement manage multiple priorities simultaneously and meet firm deadlines and schedules.
- Lead project implementation
- Perform ad hoc duties as needed.
Minimum Training and Experience Required to Perform Essential Job Functions
- Bachelors degree in accounting finance or related field from an accredited institution required. Minimum five years of experience in accounting payroll and staff management experience.
- Experience with process reengineering and change management.
- Strong analytical and facilitation skills.
- Ability to provide objective input and provide a positive means/method for change.
- Knowledge of Oracle financial modules and city government operations is a plus.
Type
Category
Qualification
Description
Competency
Required
Education
Others
Bachelors degree
Bachelors degree in accounting finance or related field from an accredited institution required.
Proficient (46 Years)
Yes
Skills
Others
Accounting/Payroll
Minimum 5 years experience in accounting payroll and staff management.
Proficient (46 Years)
Yes
Skills
Others
Analytical Skills
Strong analytical and facilitation skills.
Novice (13 Years)
No
Skills
Others
Change Management
Experience with process reengineering and change management.
Novice (13 Years)
No
Software
Others
Oracle
Knowledge of Oracle financial modules.
Novice (13 Years)
No
Skills
Others
Municipal
Knowledge of city government operations is a plus
No
Employment Type
Full Time
