Director Grant and Contract Administration
Director Grant and Contract Administration
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5years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Our nonprofit organization seeks an experienced Director of Grant and Contract Administration to lead and enhance our grant and contract management processes. This position is critical to our strategic expansion into new funding territories including foundation city state and federal grants. The ideal candidate should have a strong background in managing qualitative and quantitative data emphasizing system implementation for grant and contract compliance and budget support.
As the primary liaison for our funders subrecipients and vendors and a key collaborator across various departments the Director will be responsible for streamlining communication and ensuring that all parties including our Executive Team board and program directors are regularly informed about their fiduciary duties and the status of contracts and grant spending. This role is about maintaining the status quo and transforming our current processes to handle increasing demands more efficiently.
The Director will report to our COO and co develop a robust infrastructure for managing our grants and contacts. This leadership role is crucial in addressing current gaps in the teams proactive communication and organizational skills. The position calls for exceptional abilities in Excel and a readiness to adapt to new technologies ensuring that our organization stays at the forefront of effective grant and contract administration.
Requirements
- Oversee the administration of existing grants and contracts ensuring compliance with all terms and conditions.
- Lead the pursuit of additional funding opportunities aligning with our strategic goals for 2024 and beyond.
- Implement and manage systems for tracking and reporting on grant and contract utilization ensuring alignment with budgetary and compliance requirements.
- Although we have contract grant writers occasionally this position will be required to support grant writing on a team compromised of operations staff and executive leadership.
- Guide program teams on contract requirements developing systems for tracking and ensuring fulfillment.
- Collaborate on drafting monthly and quarterly progress reports.
- Assemble supporting materials/documents for funders managing timely submissions.
- Partner with the Finance team to oversee invoice processing and grant budget expenditures.
- Monitor contract termination dates managing renewals and extensions.
- Handle contract closeouts extensions or renewals and guide new/renewing grant applications.
- Draft prepare review revise negotiate and execute all contracts.
- Maintain organized accurate records and correspondence.
- Manage both qualitative and quantitative data related to grants and contracts.
- Develop and maintain advanced Excel spreadsheets and adapt to new technologies for efficient data management.
- Provide regular detailed reports to the board regarding fiduciary responsibilities related to public funding.
- Partner with IT Director and Program staff to maintain reporting infrastructure and program evaluation methods
- Serve as the primary point of contact for funders ensuring proactive and clear communication.
- Regularly update program directors on the status of their contracts and grant spending.
- Foster a culture of proactive collaboration with program and operations staff ensuring all departments are aligned and informed.
- Create and manage budgets for multiple grants and contracts including forecasting tracking expenses and revenue while ultimate ensuring we meet funders expectations
- Understands basic accounting principles and practices as it relates to restricted and unrestricted funds costs allocations and indirect costs
- Manage Fiscal review processes
- Ability to identify risks associated with grants and contract management including potential compliance violations underperformance or financial mismanagement
- Familiarity with contracts legal agreements IP rights and any other legal rights related to grants and funding
- Lead manage and mentor the grants and contracts team including a Senior Contracts Manager and a Data Quality Analyst.
- Address current gaps in communication and organizational skills within the team setting high standards for performance and accountability.
- Contribute to strategic planning particularly in identifying and securing new funding opportunities.
- Analyze contract and grant portfolios to assess performance and identify areas for improvement.
- Engage with internal and external stakeholders to ensure alignment of contracts and grants with organizational goals.
- Lead discussions and presentations to the board funders and other key stakeholders.
Benefits
Duties and Responsibilities Excellent communication skills, with the ability to give written and oral reports. Research-oriented and familiar with current data-gathering techniques and technology. Ability to analyze and interpret data. Ability to work on multiple contract projects simultaneously with excellent time management. Excellent interpersonal skills and knowledge of interviewing techniques. Self-starter and problem-solver with a strong work ethic. Have a passion for the mission of Community Passageways, a strong sense of accountability, and respect for families, individuals, and communities who have been oppressed. Experience as a staff member supporting a community-centered, anti-racist, highly effective organization with a strong staff culture. Ability to earn trust, inspire support, and elevate voices from a wide range of stakeholders--young people to elders, Community Ambassadors to the CEO, community-based organizations to system officials. A fair and thoughtful approach to management, combined with the flexibility and courage to shift direction and experiment with new initiatives. Maintain a coaching and listening style of communication, an ethic of openness and transparency, and a sense of humor. Deeply understand and actively work to dismantle systemic racism and other forms of oppression impacting our communities. A commitment to integrity and justice with a long-term perspective of possibility. Demonstrate a willingness to take on new tasks with a general attitude that no task is too small, impossible, or cannot be improved. Actively contribute to the development of a diverse, equitable, and inclusive culture wherein all staff feel valued and safe exercising curiosity and offering and receiving feedback. Honor and elevate the strength, wisdom, and soul of our communities. Additional Skills and Qualification Commitment to the mission at Community Passageways Knowledge of NW philanthropic community related to foundations and government funding sources Knowledge of best practices in grant writing and grant management Excellent oral, written and interpersonal communication Skill in time management and problem solving Excellent understanding of budgets Ability to handle privileged information in a discreet and confidential manner Ability to manage timelines, plan accordingly and meet critical deadlines Ability to work resourcefully in the absence of detailed instruction Demonstrated knowledge of and respect for cultural influences of Black and Indigenous youth and young adults, including youth and young adults of color from a variety of backgrounds
Employment Type
Full Time
