Office Manager
Office Manager
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Job Description
Job Summary:
The Office Manager will be responsible for ensuring the smooth operation of the office and supporting the management and staff with administrative and operational tasks. This role includes managing office supplies vendor management maintaining a pleasant and efficient work environment.
Key Responsibilities:
Office Administration:
- Oversee daytoday office operations and ensure that all office activities run smoothly.
- Manage office equipment office supplies and place orders when necessary.
- Handle office maintenance repairs and liaise with vendors as needed.
- Ensure the office environment is clean organized and conducive to productivity.
- Coordinate business travel arrangements & staff relocation including flights accommodation and transportation.
Manage office & inventory management.
- Assist in onboarding new employees and ensuring their workspace locker and access tag is ready.
- Support employee engagement activities such as teambuilding events.
Vendor and Supplier Relations:
- Source and manage relationships with office suppliers and service providers (e.g. cleaning services IT support).
- Negotiate contracts with vendors to ensure costeffective services.
- Act as the point of contact between staff management and external partners.
- Handle incoming calls emails and correspondence in a professional manner.
Budget & Finance Management:
- Manage office budgets expense reports and supplier payments.
- Track and record invoices and coordinate with the finance department for timely payments.
Compliance & Safety:
- Maintain security protocols and manage office access
- Ensure compliance with company policies local regulations and health and safety requirements.
- Maintain and update office insurance business licenses and other regulatory requirements.
Qualifications:
- Bachelors degree in Business Administration or related field (preferred but not mandatory).
- Proven experience as an Office Manager or Administrative Assistant.
- Strong knowledge of office procedures and systems (e.g. filing systems office software).
- Excellent communication and organizational skills which able to manage diversity work environment.
- Ability to manage multiple priorities and work under pressure.
Key Skills:
- Organization: Ability to multitask and prioritize tasks effectively.
- Communication: Strong written and verbal communication skills.
- Time Management: Ability to meet deadlines and manage time efficiently.
- ProblemSolving: Ability to resolve officerelated issues proactively.
- TechSavvy: Proficiency in MS Office (Word Excel Outlook) and familiarity with office management tools.
Medical Insurance
Annual Holidays Package
Professional Development Plans
Gym membership
Remote Work :
No
Employment Type
Full Time
