Executive istant

• Manage the daily schedules of the CEO and COO coordinating meetings appointments and travel arrangements to maximize their time and efficiency.
  
• Act as the primary point of contact for internal and external stakeholders screening and prioritizing communications to ensure timely responses.
  
• Organize and prepare documents presentations and reports for executive meetings ensuring all materials are accurate and delivered in a timely manner.
  
• Take detailed notes during meetings track action items and follow up with key team members to ensure deadlines and goals are met.
  
• Handle confidential information with the utmost discretion including contracts agreements and executive communications.
  
• Coordinate and manage special projects or events on behalf of the executives tracking milestones deliverables and budgets.
  
• Maintain an organized filing system for both digital and paper records ensuring quick access to critical documents when needed.
  
• Manage executive reports reconcile receipts and ensure alignment with company policies.
  
• Conduct research and compile data on various topics to support executive decisionmaking including market trends industry analysis and competitor insights.
  
• Assist in planning and executing companywide meetings events and retreats working closely with other departments to ensure smooth logistics.
  
• Serve as a liaison between executives and department heads to facilitate communication and ensure alignment on company priorities.
  
• Monitor and manage email inboxes for the CEO and COO drafting responses when necessary and filtering priority items.
  
• Proactively anticipate the needs of the CEO and COO ensuring they have all necessary resources information and tools to perform effectively.
  
• Coordinate personal tasks and special requests for the executives as needed including personal travel arrangements or appointments.
  
• Other duties may be assigned.
  

Requirements

• Proven experience as an Executive Assistant or in a similar role with a strong background in supporting Clevel executives.
  
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
  
• Excellent verbal and written communication skills.
  
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with project management tools.
  
• Ability to handle sensitive information with discretion and maintain confidentiality at all times.
  
• Strong problemsolving skills and the ability to anticipate needs and provide proactive solutions.
  
• Ability to work independently in a fastpaced environment and adapt to changing priorities.
  
• Flexibility to work varied hours and handle urgent tasks as needed.
  

Benefits

• Access to complimentary services offered by our facility.
  
• Enjoy a 50% discount on injections administered at our facility.