Executive Assistant I
Executive Assistant I
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
JOB SUMMARY:
The Executive Assistant provides a broad range of executive support for Hoag Executives and Medical Directors.
Establishes a trusting relationship Executive Leaders and manages the operational and administrative aspects of day today operations allowing the Executives to focus on high level leadership and strategy functions.
Independently executes varied complex administration and project coordination duties frequently of a highly confidential nature.
Coordinates the flow of information maintain outlook calendars financial reconciliations sensitive personnel matters.
Acts as conduit for information screening and directing information to the appropriate personnel acts as the gatekeeper for the executives office.
Provides project support as requested.
Compiles and manages data prepares reports prepares agendas and minutes as requested and organize projects.
Schedule meetings and notifies participants of changes as needed.
This role may have direct and frequent contact with Board members patients physicians and community members.
Projects an image of professionalism in communication appearance and conduct.
Performs other duties as assigned and provides support tother senior leadership members as requested.
Supports Hoags mission and vision.
Collaborates across the organization as appropriate.
Foundation: May require participation in meetings and donor events outside of normal business hours including occasional evenings and/or weekends
HOI: Provides contract management support including preparing documents tracking renewals and expirations and coordinating signatures.
Responsible for maintaining records. Assists with preparation of meeting agendas and packets.
REQUIRED SKILLS & EXPERIENCE:
Minimum five (5) years relevant experience.
Advanced knowledge of Microsoft Office Suite including Outlook Word Excel and PowerPoint plus healthcare database systems.
PREFERRED SKILLS & EXPERIENCE:
Four (4) years executive administrative support experience is in a health care or medically related field preferred.
HOI: Familiarity with Adobe Sign on similar software preferred.
EDUCATION:
High School Graduate or equivalent Required
Bachelors Degree Preferred
Employment Type
Full Time
