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Job Description
Job brief
We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.
What does an office assistant do
The ideal candidate will be a hardworking professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities
- Organize office and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update records ensuring the accuracy and validity of information
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages
- Resolve officerelated malfunctions and respond to requests or issues
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers customers and colleagues
- Perform receptionist duties when needed
Requirements
- Proven experience as a backoffice assistant office assistant virtual assistant or in another relevant administrative role
- Knowledge of “backoffice” computer systems (ERP software)
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problemsolving
- Excellent written and verbal communication skills
- Proficiency in MS Office
Skills
back-office assistant, virtual assistant, ERP software, time management skills
Employment Type
Full Time
