Administration Specialist fixed-term contract

Do you want to join us in making water experiences smart and sustainable

With us you will join a Big Small Company: Big enough to be international and small enough to have an impact in every role. We invite you to rethink our ways of working to create the Perfect Flow for people products processes and your career.

We are looking for an enthusiastic and proactive candidate to our location in Olesno for the position ofAdministration Specialistto ensure that we have the right competencies and capabilities to achieve business goals and to provide our employees with support in carrying out their daily tasks.

What you will be responsible for

• Supporting employees in the arrangement of business trips
• Arrangement visits for visitors
• Supporting the finance department with invoice processing
• Supervising incoming and outgoing post from the company
• Supervising the activities of the cleaning gardening and security companies
• Recording of company documents
• Managing the car fleet and telephony (ordering fuel cards)
• Supervising cooperation with telecommunications companies
• Ordering office supplies and groceries
• Overseeing the archives receiving forwarded documents from other departments maintaining order
• Management of working clothes for employees and supervision of changing rooms
• Supervision of meeting rooms
• GUS supervising all reports and filling in some reports additional oneoff tasks e.g.: updating of rules and regulations and attachments for telephones and cars inventory of clothing ordering of furniture etc.
• Active liaison with all departments within the organization
• Other tasks assigned by the supervisor

What kind of person we are looking for Formally we would like you to have:

• Experience in office management
• Ability to work independently and make basic decisions
• Excellent communication skills
• Good English skills; other languages skills is a benefit
• Very good multitasking qualities
• Resilience to stress and ability to work in a changing environment
• Open and friendly attitude towards teammates and others

We offer:

• Fixedterm job agreement (for the replacement of the employee during the absence from work for the time of min. 15 year)
• Benefits package (private medical care LuxMed Multisport card lunch services holiday allowance etc.)
• Flexible working hours
• Onboarding process
• Opportunity for personal development in the international company
• Finnish work culture based on openness inclusion and work life balance