Administrative Assistant

Overview:

Key Responsibilities:

• Manage and coordinate office activities and operations to secure efficiency and compliance with company policies.
• Assist in the preparation of regularly scheduled reports and develop presentations as needed.
• Answer and direct phone calls organize and schedule appointments and maintain contact lists.
• Organize office operations and procedures controlling correspondence and designing filing systems.
• Support budgeting and bookkeeping procedures including invoicing tracking expenses and handling payments.
• Assist colleagues whenever necessary to ensure optimal communication and information flow.
• Monitor and maintain office supplies inventory anticipating needed supplies and placing orders.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Contribute to the team effort by accomplishing related results as needed.
• Handle sensitive information in a confidential manner.
• Travel coordination and expense reporting.
• Assist with organizing events and special projects.
• Maintain a clean and organized office environment.

Required Qualifications:

• Proven work experience as an Administrative Assistant Virtual Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office with expertise in Microsoft Word Excel and PowerPoint.
• Excellent time management skills and the ability to multitask and prioritize work.
• Attention to detail and problemsolving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fastpaced environment.
• A creative mind with an ability to suggest improvements.
• High school diploma; additional qualification as an Administrative assistant or Secretary will be a plus.
• Knowledge of online calendars and scheduling (e.g. Google Calendar).
• Ability to work independently with little supervision.
• Outstanding interpersonal and team player skills.
• Customer serviceoriented and professional in manner and appearance.
• Ability to be resourceful and proactive when issues arise.

organizational skills,communication skills,time management,operations